Administrative Support Specialist
1 week ago
CLERICAL/PROFESSIONAL SERVICES
Location:
East Baton Rouge Parish School System
Job Title: Administrative Support Specialist
Reports To: Immediate Supervisor
Prepared By: The Office of Human Resources
Salary Range:
$25,555 to $43,155
Summary:
The primary function of an Administrative Support Specialist is to execute intricate clerical tasks and apply judgment based on acquired knowledge and experience.
Key Responsibilities:
- Processes incoming correspondence and organizes files and materials to assist in responses by a supervisor.
- Drafts and composes communications that require an understanding of departmental operations and regulations, which may not be reviewed by a supervisor.
- Maintains mailing lists and oversees the distribution of circulars or announcements periodically.
- Acts as a secretary to an official when assignments necessitate decision-making in accordance with established policies and procedures.
- Maintains general office files, basic account records, and various other office documentation.
- Provides assistance during official meetings, including preparing data accounting reports, forms, payrolls, specifications, and other materials from rough drafts or directives.
- Ensures adherence to procedures and maintains production levels.
- Handles telephone inquiries or serves as the office receptionist, directing calls and visitors, and providing routine information to the public without interpreting laws or departmental policies.
- Maintains general office files, basic account records, and various other office documentation.
Other responsibilities as assigned that relate to the functions of the position.
Qualifications:
Education and Experience:
A high school diploma or equivalent is required, along with one year of clerical experience. Candidates must be able to comprehend and interpret written and verbal instructions and maintain accurate, up-to-date records.
Work Environment:
The characteristics of the work environment are representative of those an employee may encounter while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Professional Conduct:
Employees are expected to uphold a high standard of professional conduct. Breaches of professional conduct include neglect of duty, dishonesty, engagement in acts contrary to the policies of the East Baton Rouge Parish School System, unlawful activities, or any conduct prejudicial to the school system.
Technological Skills:
To succeed in this role, individuals must be proficient in general computer use, email communication, and other job-specific equipment, software, and applications.
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