Office Support Specialist

2 weeks ago

Baton Rouge, Louisiana, United States Sigma Engineers and Constructors Full time
Job Overview

Office Support Specialist

This role is designed to deliver comprehensive administrative assistance to the Internal Operations team, encompassing Contract Services and Human Resources. The ideal candidate will possess a strong proficiency in the Microsoft Office Suite. We seek a motivated, detail-oriented individual who thrives in a dynamic environment and takes pride in their contributions. Experience in Human Resources and/or Contract Services is advantageous.

  • Organize and schedule meetings, ensuring calendars are up-to-date.
  • Manage data across various platforms, including updates and maintenance.
  • Maintain records, providing support for reporting and expense tracking.
  • Facilitate compliance efforts for subcontractors and vendors.
  • Assist in tracking metrics for Internal Operations teams.
  • Handle electronic filing of documents efficiently.
  • Review and coordinate compliance requirements for subcontractors and vendors.
  • Organize and monitor project activities.
  • Support document preparation through proofing, editing, and formatting.
  • Assist in the preparation of meetings and training sessions.
  • Perform various administrative and clerical tasks as required.

Qualifications:

  • High school diploma is required.
  • Post-secondary education is preferred but not mandatory.
  • Experience in Administrative Assistance, Human Resources, and Contracts is beneficial.
  • Proficiency in Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) is essential.
  • Familiarity with SharePoint is a plus.

About Sigma Engineers and Constructors:

Established in 1987, Sigma is a distinguished multi-discipline engineering and design firm catering to the petrochemical, fertilizer, and refining sectors. As a privately owned entity operated by engineers, Sigma fosters a culture that empowers both employees and clients to select projects and relationships that align with our core values, effectively acting as an extension of our clients' teams. Our technical expertise ensures unparalleled quality in multi-discipline engineering and design, in-plant services, supplier quality inspections, field services, automation, procurement, construction management, and leadership training.

We are committed to equal employment opportunities, ensuring that all qualified candidates receive consideration for employment without discrimination based on race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

  • Must successfully pass pre-employment drug/alcohol screening.
  • Must successfully pass background screening.
  • Must be authorized to work in the United States.

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