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Administrative Support Specialist
2 months ago
CLERICAL/PROFESSIONAL SERVICES
Location:
East Baton Rouge Parish School System
Job Title: Administrative Support Specialist
Reports To: Immediate Supervisor
Prepared By: The Office of Human Resources
Salary Range:
$25,555 to $43,155
Summary:
The primary function of an Administrative Support Specialist involves executing complex clerical tasks and exercising discretion based on acquired knowledge.
Key Responsibilities:
- Processes incoming correspondence and organizes files and materials to assist superiors in their responses.
- Drafts and composes communications, necessitating an understanding of departmental operations and regulations, which may not be reviewed by a supervisor.
- Maintains mailing lists and oversees the distribution of circulars or announcements periodically.
- Acts as a secretary for officials when assignments require decision-making in accordance with established policies.
- Manages general office files, basic account records, and various other office documentation.
- Provides assistance during official meetings, preparing data reports, forms, payrolls, specifications, and other materials from rough drafts or instructions.
- Ensures adherence to procedures and maintains production standards.
- Handles telephone inquiries or serves as the office receptionist, directing calls and visitors, and providing routine information to the public without interpreting laws or policies.
Performs additional tasks as assigned that relate to the position's functions.
Qualifications:
Education and Experience:
High school diploma or equivalent plus one year of clerical experience is required. Ability to comprehend and interpret written and verbal instructions is essential. Must maintain accurate and current written records.
Work Environment:
The characteristics of the work environment are representative of those encountered while performing the essential functions of this role. Reasonable accommodations may be made for individuals with disabilities to perform essential functions.
Professional Standards:
Employees are expected to uphold a high standard of professional conduct. Breaches of professional conduct include neglect of duty, dishonesty, engagement in activities contrary to the policies of the East Baton Rouge Parish School System, unlawful activities, or any conduct detrimental to the school system.
Technological Skills:
To succeed in this role, proficiency in general computer use, email communication, and other job-specific software and applications is required.
The East Baton Rouge Parish School System and all its entities do not discriminate based on age, race, religion, national origin, disability, or gender in its educational programs and activities, including employment and application for employment.
