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Administrative Support Specialist

2 months ago

Kent, Washington, United States Pacific Power Group LLC Full time
Job Overview

Company Introduction:

At Pacific Power Group LLC, we are committed to providing exceptional service in the marine engine and backup power generation industries. Our team of dedicated professionals ensures operational efficiency across critical sectors, including military, defense, and global supply chains.

Position Summary:

The Executive Assistant plays a vital role in managing front-office operations, including answering calls, welcoming clients, and providing essential information to visitors. This position demands a proactive approach, critical thinking, and the ability to maintain confidentiality while delivering high-quality support.

Key Responsibilities:

  • Manage incoming requests and direct them to the appropriate personnel.
  • Oversee mail distribution to relevant departments.
  • Handle office supply orders and maintain inventory.
  • Enhance productivity by scanning documents and managing administrative tasks.
  • Assist with various projects, document preparation, and meeting coordination.
  • Provide expert calendar management, prioritizing requests and resolving scheduling conflicts.
  • Organize meetings, appointments, and travel arrangements as needed.
  • Ensure meeting facilities are stocked with necessary supplies.
  • Facilitate executive meetings and follow up on action items.
  • Support phone operations as needed.

Essential Skills and Qualifications:

  • Ability to self-manage and set personal goals.
  • Strong commitment to diversity, equity, and inclusion.
  • Proficient in Microsoft Office Suite and desktop publishing tools.
  • Excellent verbal and written communication abilities.
  • Outstanding organizational skills with a keen eye for detail.
  • Professional demeanor when interacting with diverse groups.
  • Ability to make informed decisions based on priorities.
  • Capacity to handle multiple tasks independently.
  • Adaptability in a fast-paced, dynamic environment.
  • High level of integrity and discretion with confidential information.
  • Strong judgment and decision-making skills.
  • Flexibility to adjust priorities quickly.

Education and Experience:

  • Preferred experience in executive support roles.
  • Minimum of 2 years of relevant experience.
  • High school diploma required.
  • Strong verbal communication skills.
  • Ability to assist clients effectively and courteously.
  • Welcoming and friendly attitude.

Work Environment:

  • This position operates in a standard office setting, utilizing typical office equipment.
  • Regular communication and interaction with colleagues and clients.
  • Physical demands include standing, walking, and lifting up to 30 pounds.

All employment offers are contingent upon successful completion of background checks and drug screenings.