Marketing Proposal Manager

2 weeks ago

Los Angeles, California, United States Aaae Full time

Asian American Architects/Engineers Association

Job Overview

KEY RESPONSIBILITIES

  1. Oversee the complete submission process from initial strategy meetings to the delivery of proposals and Statements of Qualifications (SOQs), ensuring the extraction of key messages from existing resources to effectively respond to requests; develop engaging presentation materials, including formatting and maintaining comprehensive checklists to guarantee quality and adherence to client specifications.
  2. Lead a team of 2-3 marketing professionals, providing guidance and direction, including task assignments, performance oversight, conducting annual evaluations, and fostering team cohesion.
  3. Work closely with technical managers to assess go/no-go decisions; analyze Requests for Proposals (RFPs) and Requests for Qualifications (RFQs) to formulate submission strategies and themes, making informed decisions aligned with the organization's Quality and Risk Management protocols.
  4. Coordinate logistical aspects, including proposal timelines, RFP/RFQ requirements, compliance matrices, team meetings, style guidelines, and final checks, including printing and binding.
  5. Draft, compile, and refine technical write-ups for proposals or SOQ materials, ensuring content accuracy, completeness, and clarity.
  6. Apply relevant federal, state, and local laws, regulations, and guidelines concerning procurement activities, including modifications to standardized forms and collaboration with special status businesses as partners.
  7. Ensure compliance with budgetary constraints, cost tracking, pricing strategies, and adherence to company policies and client requirements.
  8. Collaborate with management to conduct formal proposal closeouts, including internal debriefings and discussions with prospective clients.
  9. Maintain alignment with corporate marketing collateral management systems and support the enhancement of the corporate marketing library by ensuring project descriptions are completed, updated, and submitted regularly.
  10. Ensure all materials are consistent with the company’s branding and presentation standards.
  11. Create, edit, and produce detailed project descriptions, ranging from concise summaries to extensive reports on complex projects.
  12. Coordinate the collection, updating, customization, and submission of resumes for the company’s internal database.
  13. Assist in developing and implementing a regional strategic marketing plan.
  14. Provide recommendations for and assist in creating regional and branch external communications.
  15. Undertake special projects and related tasks as necessary.

Qualifications

EDUCATION AND EXPERIENCE

  1. Bachelor's degree in marketing, communications, journalism, public relations, or a related field, with a minimum of 10 years of progressive experience in engineering, architecture, commercial construction, or marketing firms specializing in professional services marketing; or an equivalent combination of education and experience.
  2. Demonstrated experience in leading and managing proposal teams.
  3. Proficiency in graphic design, production, desktop publishing, and presentation software.
  4. Understanding of the RFQ/RFP process and familiarity with promotional evaluation techniques, as well as federal, state, and local procurement procedures.
  5. Ability to review and produce well-organized marketing materials that effectively represent the brand.
  6. Strong presentation skills with the ability to engage internal and external stakeholders.
  7. Proficient writing skills in a marketing or journalistic style, with a focus on critical analysis and content improvement.
  8. Familiarity with technical writing standards is preferred.
  9. Proficient in Microsoft Windows, including MS Office Suite (Word, Excel, PowerPoint), Adobe Acrobat, and Creative Suite products.
  10. Strong multitasking and prioritization skills, with the ability to manage workflow effectively.
  11. Ability to work collaboratively and independently under tight deadlines.
  12. Valid U.S. driver's license with a satisfactory driving record for business travel.

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