Office Coordinator

2 weeks ago

Albany, New York, United States The LiRo Group Full time

Office Coordinator

Job ID:
Type: Regular Full-Time
# of Openings: 1
Category: Construction Management
The LiRo Group

Overview

We are currently seeking an Office Coordinator to join our team.

At The LiRo Group, we are dedicated to enhancing our services and capabilities through the development of our most valuable asset—our personnel. Recognized among the leading A/E firms, we provide comprehensive solutions in construction management, engineering, environmental services, architecture, and program management. Join an organization with a proven history of delivering exceptional results and fostering strong relationships with clients in both public and private sectors.

Our firm has recently consolidated experienced staff to create a more efficient and effective team to better serve our clients. With a workforce of over 1100 professionals, we have multiple offices across the region.

The client for this project is a significant governmental office.

Please provide references upon resume submission.



Responsibilities

As an Office Coordinator, you will be responsible for various administrative tasks to support the operations of the unit.

• Execute a full range of professional administrative functions


• Assess all permitting submissions for accuracy and completeness


• Prepare Construction Permits, Certificates of Compliance, and Temporary Approval for Occupancy documents and communicate with clients and staff

• Create weekly meeting agendas and notes for the code staff

• Organize virtual meetings as required for team collaboration

• Maintain project notes in the designated tracking system for code staff

• Monitor review processes for staff submissions


• Engage in daily communication with relevant stakeholders and field personnel

• Process and reconcile expense reports

• Offer general assistance to visitors

• Manage correspondence, emails, and phone inquiries

• Organize project files and documentation



Qualifications
  • A minimum of five years of relevant experience as an Office Coordinator or Administrative Assistant.
  • Proficient in MS Office, Excel, and Outlook, with the ability to attend meetings and accurately document minutes, draft correspondence, and create basic spreadsheets.
  • Strong telephone communication skills and the ability to implement office procedures effectively.
  • Capable of drafting letters and preparing specialized meeting materials.
  • Experience in organizing meetings, including scheduling and distributing agendas and minutes.
  • Familiarity with Microsoft Office Product Suite is preferred (Word, Excel).
  • Ensure the proper functioning and maintenance of office equipment.

We are committed to your professional growth and development, providing opportunities to unlock your full potential.

  • Competitive Total Compensation Package
  • Employee-Only Stock Purchase Plan
  • Mentoring programs
  • Continuing Education Program
  • Employee referral bonus
  • Volunteer and industry association opportunities

Our Culture:

We believe in the strength of collaboration. Our corporate culture encourages all employees to share their ideas and ensures that their contributions are valued, fostering an environment where everyone can reach their full potential.

-We offer a comprehensive benefits package and a supportive work environment.

-Compensation: Minimum: $21.00ph Maximum: $30.24ph. The range provided reflects the salary that the Firm believes, in good faith, it is willing to pay for the advertised position.

Exact compensation will be determined based on individual qualifications and experience.

The selected candidate must be authorized to work in the United States; Visa sponsorship is not available for this role.

The LiRo Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, national origin, ancestry, marital status, sex, affectional or sexual orientation, gender identity or expression, or protected veteran status; and will not be discriminated against on the basis of disability.

Please visit our website for all of our career opportunities at

PI220b38b74db4-5555

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