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Executive Office Manager

2 months ago

Albany, New York, United States The LiRo Group Full time

Office Manager / Administrative Coordinator

Job ID:
Type: Regular Full-Time
# of Openings: 2
Category: Construction Management
The LiRo Group

Overview

We are seeking an experienced Office Manager / Administrative Coordinator to join our dynamic team. Our organization is dedicated to enhancing our services and capabilities through the development of our most valuable asset—our personnel. As a recognized leader among A/E firms, The LiRo Group specializes in construction management, engineering, environmental services, architectural design, and program management solutions. You will be part of a firm with a proven history of delivering exceptional results and fostering strong relationships with clients in both public and private sectors.

Our parent company, Global Infrastructure Solutions Inc. (GISI), has consolidated a portion of our highly skilled workforce to create a more robust and efficient team, enhancing our ability to serve our clients effectively. The LiRo Group is a firm of 1100 professionals with multiple offices.

The client for this project is the NYS Office of General Services (OGS).

Please provide references upon resume submission.



Responsibilities

As an Office Manager/Administrative Coordinator, you will be responsible for supporting the Division of Design with various administrative tasks essential for the smooth operation of the unit.

• Organize meeting schedules, appointments, and travel arrangements for team members

• Manage correspondence, emails, and phone communications

• Maintain organized and precise staff records and databases (including seating charts and organizational charts)

• Order and oversee office supply inventory

• Prepare and reconcile expense reports

• Provide general assistance to visitors

• Assist in documenting meeting notes

• Manage project filing and document organization



Qualifications
  • A minimum of five (5) years of relevant experience as an Administrative Assistant or Office Assistant.
  • Proficiency in MS Office, including Excel and Outlook, with the ability to attend meetings and accurately record minutes, draft correspondence for review, and create basic spreadsheets and reports.
  • Strong telephone communication skills and the ability to implement effective office procedures.
  • Capability to draft letters and prepare specialized meeting materials.
  • Experience in organizing meetings, including scheduling, distributing agendas, and documenting minutes.
  • Familiarity with Microsoft Office Product Suite preferred (Word, Excel).
  • Ensure the proper operation and maintenance of office equipment.

Compensation: $21/hr min - $29/hr max

The range provided reflects the salary that the Firm believes, in good faith, is willing to pay for the advertised position. Actual compensation will be determined based on individual candidate qualifications and location.

Visa sponsorship is not available for this role.

The LiRo Group is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to age, race, color, creed, religion, national origin, ancestry, marital status, sex, affectional or sexual orientation, gender identity or expression, or protected veteran status; and will not be discriminated against on the basis of disability.

Compensation details: 21-25 Hourly Wage

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