Office Support Specialist

2 weeks ago


Tempe, Arizona, United States Canon Recruiting Group Full time
Job Overview

POSITION: Office Support Specialist

EMPLOYMENT TYPE: Fulltime

WORK SCHEDULE: Monday to Friday, 8am to 5pm

COMPENSATION: Competitive hourly pay

JOB SUMMARY:

The Office Support Specialist is tasked with managing the flow of incoming and outgoing correspondence, including mail and packages, while ensuring accurate disbursement processes.

Key Responsibilities:

  • Oversee the processing of all mail and packages, including services like UPS and FedEx.
  • Calculate and apply postage, maintaining thorough records of all mail transactions.
  • Digitally archive executed documents and packages for efficient retrieval.
  • Assist in financial disbursements by generating checks and invoices, as well as preparing items for shipment.
  • Coordinate the delivery of documents to relevant management or disposal services.
  • Monitor and manage inventory of mailroom supplies, ensuring adequate stock levels.
  • Perform additional administrative duties such as managing office supplies, filing documents, and data entry.

WORK ENVIRONMENT:

This position requires 100% on-site presence, with no options for remote or hybrid work arrangements.

QUALIFICATIONS:

  • Strong attention to detail and accuracy in administrative tasks.
  • Ability to prioritize and act swiftly in processing outgoing mail and funds.
  • Proficient in using multiple software applications simultaneously.
  • Capable of working independently with minimal supervision.
  • Ability to follow detailed written instructions.


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