Administrative Support Specialist

2 weeks ago


Tempe, Arizona, United States KODIAK Construction Recruiting & Staffing Full time

We are looking for a dedicated and reliable Administrative Support Specialist to become a part of our team. This entry-level role is perfect for individuals aiming to kickstart their career in office management and support services.

Position Overview: The Administrative Support Specialist plays a crucial role in facilitating the efficient operation of daily office activities. This position entails overseeing office resources, assisting with administrative functions, and offering support to various teams within the organization. The ideal candidate is detail-oriented, possesses strong customer service skills, and is enthusiastic about contributing to a vibrant workplace.

Primary Responsibilities:

  • Oversee the management of incoming and outgoing correspondence, including sorting, distributing, and preparing shipments.
  • Ensure the availability of office supplies and place orders as necessary to support all departments.
  • Assist in the preparation and organization of meetings, including setting up conference rooms and arranging materials.
  • Provide assistance with copying, printing, scanning, and binding documents as needed by different teams.
  • Perform basic clerical tasks such as filing, data entry, and document management.
  • Help maintain a tidy and organized office space, including shared areas and kitchen supplies.
  • Coordinate with service providers and vendors for office upkeep and repairs.
  • Welcome and assist visitors and clients, directing them to the appropriate personnel or department.
  • Support special initiatives and other tasks as assigned by supervisors.

Required Qualifications:

  • High school diploma or equivalent is necessary; some college education or relevant certifications are advantageous.
  • Strong organizational skills and attention to detail.
  • Exceptional communication and interpersonal abilities.
  • Capability to manage multiple responsibilities and prioritize tasks effectively.
  • Familiarity with Microsoft Office Suite (Word, Excel, Outlook).
  • Ability to work both independently and collaboratively within a team.
  • Dependable, punctual, and maintains a professional demeanor.
  • Eagerness to learn and embrace new challenges.


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