Administrative Support Specialist

2 weeks ago

Baton Rouge, Louisiana, United States East Baton Rouge Parish School System Full time
Position Type:
CLERICAL/PROFESSIONAL SERVICES/School Clerk

Location:
Charles W. Keel Center

Job Title: Clerical Assistant/Clerk

Reports To: Immediate Supervisor

Prepared By: The Division of Human Resources

Salary Range: CLH03 to CLH05

$14.92/hr. to $24.52/hr.

Summary: The primary responsibility of a Clerical Assistant/Clerk is to perform intricate and significant clerical tasks while exercising judgment based on acquired knowledge and experience.

Essential Duties and Responsibilities:
  • Reviews incoming correspondence and organizes files and materials to assist in responses by a supervisor.
  • Drafts and composes communications, necessitating an understanding of departmental operations and regulations, often without prior review.
  • Maintains mailing lists and oversees the distribution of circulars or announcements periodically.
  • Serves as a secretary to an official when assignments require decision-making in line with established policies and procedures.
  • Manages general office files, basic account records, and various other office documentation.
  • Provides assistance during official meetings, preparing data accounting reports, forms, payrolls, specifications, and other materials from rough drafts or directives.
  • Ensures adherence to procedures and maintains production standards.
  • Handles telephone inquiries or acts as the office receptionist, directing calls and visitors, and providing routine information to the public without interpreting laws, ordinances, or departmental policies.
  • Maintains general office files, basic account records, and a variety of other office documentation.
Other Duties:

Additional responsibilities as assigned that relate to the functions of the position.

Essential Functions/Qualifications/Requirements:

Education and Experience:

A high school diploma or equivalent is required, along with one year of clerical experience. Must be capable of understanding and interpreting written and verbal instructions. Accurate and up-to-date record-keeping is essential.

Work Environment Conditions:

The characteristics of the work environment described here are representative of those an employee may encounter while performing the essential functions of this role. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Professional Conduct:

Employees are expected to uphold a high standard of professional conduct. Breaches of professional conduct include, but are not limited to, neglect of duty, dishonesty, involvement in activities contrary to East Baton Rouge Parish School System policy, unlawful activities, or any conduct detrimental to the school system.

Technological Abilities:

To successfully perform this job, an individual must be proficient in general computer use, email communication, and other job-specific equipment, software, and applications.

Note: New employees joining EBRPSS or current employees transitioning to a new position must utilize the Verifent website to verify qualifying years of experience (outside of EBRPSS) in alignment with the job description. All new hires/current employees in new positions will initially receive 0 years of experience aligned to the job description until verification of prior experience is submitted.

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