Executive Support Specialist

1 week ago

Princeton, New Jersey, United States Innova Solutions Full time

Administrative Support Role at Innova Solutions

Innova Solutions is currently seeking a highly skilled and organized Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to the Chief Inclusion & Diversity Officer and the Global Inclusion & Diversity (GI&D) team.

This role involves a variety of administrative duties, including:

  • Executive Support: Provide high-level administrative support to the Chief Inclusion & Diversity Officer, including calendar management, travel arrangements, and expense reporting.
  • Communication Management: Maintain accurate and up-to-date distribution lists, manage email communications, and ensure timely responses to team members and stakeholders.
  • Calendar Management: Schedule and prioritize meetings, appointments, and events, ensuring seamless coordination with team members and external stakeholders.
  • Travel & Expense Management: Manage business travel arrangements, including booking flights, hotels, and rental cars, and ensure compliance with company travel policies.
  • Department Events & Meetings Management: Plan and execute various events and meetings, including conferences, workshops, and team-building activities.
  • Issue Management: Escalate urgent issues for resolution, ensuring timely and effective problem-solving.
  • Business Operations Support: Handle purchase orders, office supply orders, and other administrative services, ensuring seamless day-to-day operations.

Qualifications & Experience:

  • Education: High School degree or equivalent.
  • Administrative Experience: Minimum 2 years of administrative experience, preferably in a similar role.
  • Technical Skills: Proficient in Microsoft Suite, including Word, Excel, PowerPoint, and Outlook.
  • Desirable Skills: Experience with Concur Travel and T&E, Ariba/SAP, SharePoint, Workday, and Room Scheduler.
  • Interpersonal Skills: Strong interpersonal skills, with the ability to work collaboratively across organizational levels.
  • Problem-Solving Skills: Ability to prioritize, work independently, and handle confidential matters.
  • Professionalism: Represent the department professionally and positively interact with colleagues.
  • Team Player: Collaborative team player with a growth mindset and high productivity.

Pay Range and Benefits:

Pay Range: $47.00 per hour.

Benefits: Innova Solutions offers a comprehensive benefits package, including medical coverage, dental/vision insurance, 401(k), life insurance, and more for eligible employees.

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