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Administrative Support Specialist

2 months ago

Princeton, New Jersey, United States Educational Testing Service (ETS) Full time
Office Operations Coordinator Job Description

About Educational Testing Service (ETS):

With a legacy spanning over 75 years, ETS is a global leader committed to enhancing quality and equity in education. Our mission encompasses the provision of innovative educational solutions, groundbreaking research, and reliable assessments that empower learners globally to reach their utmost potential.

We are recognized for our esteemed assessments, including TOEFL, TOEIC, GRE, and Praxis, alongside our unwavering dedication to research and innovation within the educational sector. Our objective is to influence the future of assessment and measurement in the dynamic landscape of education and educational technology.

As we embark on a new chapter with senior leadership steering our vision, we are in search of an Office Operations Coordinator to become a vital part of our team. This position is crucial for ensuring the smooth operation of our office and providing support across various departments with administrative functions and project management.

Key Responsibilities:
  • Deliver comprehensive administrative assistance to the department and management team.
  • Draft and refine a variety of documents, reports, and presentations.
  • Coordinate calendars, arrange meetings, and manage events.
  • Supervise office operations and ensure the availability of supplies and equipment.
  • Serve as the primary liaison for internal and external communications.
  • Address inquiries in a professional and timely manner.
  • Organize and facilitate company events and training sessions.
  • Support project planning, coordination, and execution.
  • Maintain precise records, databases, and reports.
  • Oversee budget tracking, expense reporting, and financial reconciliation.
Required Skills:
  • Outstanding organizational and time-management capabilities.
  • Excellent written and verbal communication skills.
  • Proficiency in Microsoft Office Suite and other relevant software applications.
  • Ability to prioritize tasks and solve problems efficiently.
  • High level of discretion and confidentiality.
  • Professional demeanor coupled with a strong work ethic.
  • Capacity to work independently and collaboratively in a fast-paced environment.
Education & Experience:
  • High school diploma is mandatory.
  • Bachelor's degree is preferred.
  • A minimum of 5 years of experience in an administrative support capacity.

Join us at ETS and contribute to a mission-driven, inclusive, and diverse team that is dedicated to advancing quality and equity in education. We are committed to fostering an environment where every individual's unique backgrounds and experiences are valued and contribute to our collective success.