Administrative Support Specialist

2 weeks ago


Princeton, New Jersey, United States Precision Life Sciences Full time

Position: Senior Executive Assistant

We are in search of a skilled Senior Executive Assistant to join our team at Precision Life Sciences. This role is pivotal in providing comprehensive support to our Senior Leadership Team in a hybrid work environment. If you thrive on contributing to organizational success and seek mentorship from seasoned leaders in the pharmaceutical sector, this position offers a promising career path.

Key Responsibilities:

  • Manage complex calendars and daily agendas for executives.
  • Design, format, and refine documents and presentations, utilizing Microsoft Word, PowerPoint, and Excel.
  • Foster relationships with essential stakeholders, including site leadership and functional heads.
  • Oversee executive travel arrangements, including itinerary modifications.
  • Act as a liaison for business partners and executives visiting our facilities.
  • Handle expense management with proficiency in the relevant systems.
  • Address urgent issues and conflicts promptly, ensuring clear communication with all parties involved.
  • Participate as a member of the Employee Engagement team.
  • Coordinate catering for events as required.
  • Safeguard and manage highly confidential information.
  • Create, edit, and proofread correspondence, reports, and presentations.

Qualifications and Skills:

  • Bachelor's degree is preferred.
  • 2-4 years of experience in an administrative capacity.
  • Exceptional written and verbal communication skills.
  • Proficient in Microsoft Office Suite (Excel, Word, Teams).
  • Able to thrive in a fast-paced environment.
  • Meticulous attention to detail.
  • Ability to maintain confidentiality at all times.
  • Willingness to assist with various projects as needed.
  • Proactive mindset with strong multitasking abilities.
  • Must be a U.S. citizen or lawful permanent resident authorized to work in the U.S. without requiring sponsorship.


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