Administrative Support Specialist
2 weeks ago
Position: Senior Executive Assistant
We are in search of a skilled Senior Executive Assistant to join our team at Precision Life Sciences. This role is pivotal in providing comprehensive support to our Senior Leadership Team in a hybrid work environment. If you thrive on contributing to organizational success and seek mentorship from seasoned leaders in the pharmaceutical sector, this position offers a promising career path.
Key Responsibilities:
- Manage complex calendars and daily agendas for executives.
- Design, format, and refine documents and presentations, utilizing Microsoft Word, PowerPoint, and Excel.
- Foster relationships with essential stakeholders, including site leadership and functional heads.
- Oversee executive travel arrangements, including itinerary modifications.
- Act as a liaison for business partners and executives visiting our facilities.
- Handle expense management with proficiency in the relevant systems.
- Address urgent issues and conflicts promptly, ensuring clear communication with all parties involved.
- Participate as a member of the Employee Engagement team.
- Coordinate catering for events as required.
- Safeguard and manage highly confidential information.
- Create, edit, and proofread correspondence, reports, and presentations.
Qualifications and Skills:
- Bachelor's degree is preferred.
- 2-4 years of experience in an administrative capacity.
- Exceptional written and verbal communication skills.
- Proficient in Microsoft Office Suite (Excel, Word, Teams).
- Able to thrive in a fast-paced environment.
- Meticulous attention to detail.
- Ability to maintain confidentiality at all times.
- Willingness to assist with various projects as needed.
- Proactive mindset with strong multitasking abilities.
- Must be a U.S. citizen or lawful permanent resident authorized to work in the U.S. without requiring sponsorship.
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