Office Coordinator

2 weeks ago

Indianapolis, Indiana, United States Christel House Schools Full time
Job Overview

Christel House Schools is seeking applications for the position of Administrative Assistant. As a dynamic network of high-performing charter schools, we are committed to providing educational opportunities for low-income, urban students.

Employment Status: Full-Time; Non-Exempt
Reports To: Principal

Position Summary:
This role is essential in supporting the principals by executing a variety of administrative tasks necessary for the effective functioning of the campus and educational programs.

Key Responsibilities:

  • Respond to phone inquiries, providing information to callers, taking messages, or directing calls to the appropriate personnel.
  • Manage and update information in Powerschool.
  • Utilize office equipment, including fax machines and copiers, and coordinate repairs when necessary.
  • Welcome visitors and callers, addressing their inquiries or guiding them to the right contacts.
  • Oversee scheduling and maintain event calendars.
  • Conduct research to locate required information using various sources, including the Internet.
  • Distribute newsletters, promotional materials, and other communications.
  • Collect payments for items such as uniforms.
  • Compile and maintain comprehensive student records.

Additional Duties:

  • Generate reports or retrieve files as needed.
  • Perform other related tasks as assigned to ensure the smooth operation of the schools.

Qualifications:

  • Associate's degree or equivalent college credit hours.
  • Proficient typing skills and familiarity with Office software and web-based applications, including extensive data entry.
  • Spanish language proficiency (spoken and written) is preferred.
  • Strong command of English grammar.
  • Exceptional customer service abilities.
  • Demonstrated work ethic and strong organizational skills.
  • Alignment with the mission and goals of Christel House Schools.

Physical Requirements:

  • Ability to sit for extended periods.
  • Ability to focus on a computer screen for long durations.
  • Capability to reach with hands and arms.
  • Occasional lifting or moving of items up to 50 pounds.

Application Components:

  • Letter of interest outlining how qualifications align with the needs of Christel House Schools.
  • Current resume.
  • Transcripts.
  • At least three professional references, including supervisors from current and previous positions.

Applicants are required to disclose any criminal arrests or convictions during the application process. Successful candidates will undergo a national background check.

Christel House Schools is an Equal Opportunity Employer.

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