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Office Coordinator

2 months ago

Indianapolis, Indiana, United States Christel House Schools Full time
Position Overview

Christel House Schools is seeking applications for the role of Administrative Assistant. As a dynamic network of high-performing charter schools, we are committed to serving low-income, urban students in Indianapolis.

Employment Status: Full-Time; Non-Exempt
Reports To: Principal

Role Summary:
This position is essential in providing administrative support to the school principals, ensuring the smooth operation of campus activities and educational programs.

Key Responsibilities:

  • Manage incoming calls, providing information to callers, taking messages, or directing calls to the appropriate personnel.
  • Input and maintain data in Powerschool.
  • Utilize office equipment such as fax machines and copiers, coordinating repairs as necessary.
  • Welcome visitors and callers, addressing their inquiries or directing them to the right contacts.
  • Oversee scheduling and maintain event calendars.
  • Conduct research to locate necessary information using various resources.
  • Distribute newsletters, promotional materials, and other communications.
  • Collect payments for items such as uniforms.
  • Compile and manage student records.

Additional Duties:

  • Generate reports or retrieve files as required.
  • Perform other related tasks as assigned to support the effective functioning of the schools.

Qualifications:

  • Associate's degree or equivalent college credit hours.
  • Strong typing skills and proficiency in Office software and web-based applications, including extensive data entry experience.
  • Preferred proficiency in Spanish (both spoken and written).
  • Excellent command of English grammar.
  • Outstanding customer service abilities.
  • Demonstrated strong work ethic and organizational skills.
  • Alignment with the mission and goals of Christel House Schools.

Physical Requirements:

  • Ability to remain seated for extended periods.
  • Capacity to focus on a computer screen for long durations.
  • Ability to reach with hands and arms.
  • Occasional lifting or moving of items up to 50 pounds.

Application Components:

  • Letter of interest outlining the candidate's qualifications.
  • Current resume.
  • Academic transcripts.
  • At least three professional references, including supervisors from current and previous positions.

Applicants are required to disclose any criminal history during the application process. Successful candidates will undergo a national background check.

Christel House Schools is an Equal Opportunity Employer.