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Executive Support Specialist

2 months ago

Santa Monica, California, United States IDR, Inc. Full time

IDR, Inc. is in search of an Executive Support Specialist to become a vital part of our esteemed entertainment partner. This role offers a chance to engage with a large organization and thrive within a continuously expanding collaborative environment.

Position Overview/Key Responsibilities for the Executive Support Specialist:

  • Oversee the daily management of the Executive's calendar in a dynamic setting, proactively anticipating essential events and the Executive's requirements (Coordinate meetings, appointments, and travel arrangements).
  • Facilitate scheduling by organizing both internal and external meetings, conferences, video calls, and corporate events.
  • Ensure that executives are well-prepared for all engagements (including relevant materials, participants, and background information). Manage Executive expenses and reimbursements, ensuring timely submission of expense claims.
  • Support the team in administrative tasks and the processing of donations and documentation related to our philanthropic initiatives. Manage travel logistics, bookings, and schedules while maintaining a high level of confidentiality and fostering relationships both internally and externally.

Essential Skills:

  • Exceptional verbal and written communication abilities, coupled with a professional demeanor and a customer service focus.
  • Ability to maintain composure under pressure, effectively navigating a fast-paced environment while managing multiple tasks with urgency.
  • Proficient in prioritizing work assignments and addressing them appropriately.
  • Capable of swiftly redirecting and adjusting tasks, re-prioritizing as new demands emerge.

What We Offer:

  • Competitive salary package.
  • Comprehensive benefits including Medical, Vision, Dental, and more.
  • Opportunity to join a leading organization in the industry.
  • A supportive and team-oriented workplace culture.

Why Choose IDR, Inc.?

  • Over 25 years of proven experience across four major markets.
  • Employee Stock Ownership Program.
  • A dedicated Engagement Manager focused on your success.
  • Medical, Dental, Vision, and Life Insurance coverage.
  • Recognized as ClearlyRated's Best of Staffing Client and Talent Award winner for 11 consecutive years.

Compensation Details: $27.25/hour w2