Office Administrator

6 hours ago


Paso Robles, California, United States Ultimate Staffing Full time
Job Summary

We are seeking a highly organized and proactive Office Manager to join our team at Ultimate Staffing. As a key member of our operations team, you will be responsible for managing office activities, developing and enforcing systems and policies, and supporting cross-functional efforts.

Key Responsibilities
  • Manage and plan office activities to achieve objectives
  • Develop, coordinate, and enforce systems, policies, and productivity standards
  • Support cross-functional efforts and collaborative behaviors
  • Communicate job expectations, planning, monitoring, and evaluating job results
  • Strive to create strategies and support actions that help move toward company goals
  • Work in conjunction with the Human Resources department
  • Complete preparations for new hires' first days, onboarding, training, and any documents/supplies needed
  • Perform office administrative functions; filing, data entry, proofreading documents, and maintaining files
  • Ensure that office policies and procedures are followed by all employees
  • Resolve workplace conflicts, addressing issues and concerns promptly, with guidance and coaching
  • Conduct workplace investigations when necessary
  • Work in partnership with managers to establish and develop high-level strategies for accomplishing specific project objectives and initiatives across multiple departments
  • Oversee special projects or initiatives, coordinating tasks and ensuring deadlines are met
  • Coordinates administrative functions for overseeing various tasks, such as managing schedules, organizing meetings, and handling communication within the office
  • Maintain supplies inventory by checking stock to determine inventory level; anticipating needs placing and expediting orders as needed and verifying receipt of supplies
  • Adept at problem-solving and decision-making, as they often need to address unforeseen challenges and make strategic choices to improve office operations
  • Addresses operational issues, troubleshoot problems and propose solutions to increase efficiency
  • Plans and coordinates company events, meetings, and gatherings, fostering a positive work culture
  • Maintains and ensures the overall cleanliness and upkeep of the office space
Requirements
  • Bachelor's Degree in Business Administration, Human Resources, or related field required
  • 10-12 years prior experience in office management, including familiarity with human resources
  • Superb leadership skills and the ability to tackle unknown difficulties, strong conflict resolution, and the ability to change direction quickly
  • Strong organizational and multitasking abilities to manage various tasks simultaneously
  • Must be proactive and solution-oriented, looking for ways to add value and assist the team
  • Proficient in the use of Microsoft Office
  • Working knowledge of office equipment, i.e. printers, copy machines, postage machines, etc.
Equal Employment Opportunity

Ultimate Staffing is an equal opportunity employer and welcomes applications from diverse candidates. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.


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