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Office Manager

2 months ago

paso robles, United States Ultimate Staffing Full time

Looking for a top-notch Office Manager in Paso Robles, CA If you're organized, proactive, and ready to make a differenece, we want to her from you

* Achieves objectives by managing, planning, and evaluating office activities.

* Develops, coordinates, and enforces systems, policies, procedures, and productivity standards.

* Supports cross-functional efforts and collaborative behaviors.

* Communicates job expectations, planning, monitoring, and evaluating job results.

* Strives to create strategies and support actions that help move toward company goals.

* Works in conjunction with the Human Resources department.

* Complete preparations for new hires' first days, onboarding, training, and any documents/supplies needed.

* Performs office administrative functions; filing, data entry, proofreading documents, and maintaining files.

* Ensures that office policies and procedures are followed by all employees.

* Resolves workplace conflicts, addressing issues and concerns promptly, with guidance and coaching.

* Conduct workplace investigations when necessary.

* Works in partnership with managers to establish and develop high-level strategies for accomplishing specific project objectives and initiatives across multiple departments.

* Oversees special projects or initiatives, coordinating tasks and ensuring deadlines are met.

* Coordinates administrative functions for overseeing various tasks, such as managing schedules, organizing meetings, and handling communication within the office.

* Maintains supplies inventory by checking stock to determine inventory level; anticipating needs placing and expediting orders as needed and verifying receipt of supplies.

* Adept at problem-solving and decision-making, as they often need to address unforeseen challenges and make strategic choices to improve office operations.

* Addresses operational issues, troubleshoot problems and propose solutions to increase efficiency.

* Plans and coordinates company events, meetings, and gatherings, fostering a positive work culture.

* Maintains and ensures the overall cleanliness and upkeep of the office space.

QUALIFICATIONS

* Bachelor's Degree in Business Administration, Human Resources, or related field required.

* 10-12 years prior experience in office management, including familiarity with human resources.

* Superb leadership skills and the ability to tackle unknown difficulties, strong conflict resolution, and the ability to change direction quickly.

* Strong organizational and multitasking abilities to manage various tasks simultaneously

* Must be proactive and solution-oriented, looking for ways to add value and assist the team.

* Proficient in the use of Microsoft Office.

* Working knowledge of office equipment, i.e. printers, copy machines, postage machines, etc.


All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance. To the extent our customers require a background check for certain positions, the Company faces a significant risk to its business operations and business reputation unless a review of criminal history is conducted for those specific job positions.