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Administrative Operations Manager

2 months ago

Paso Robles, California, United States Ultimate Staffing Full time

Position Overview: We are seeking a skilled Administrative Operations Manager to join our team. This role is crucial for ensuring the smooth functioning of our office environment.

Key Responsibilities:

  • Achieve objectives by effectively managing, planning, and evaluating office operations.
  • Develop, coordinate, and enforce systems, policies, procedures, and productivity standards.
  • Support cross-functional initiatives and foster collaborative behaviors.
  • Communicate job expectations clearly while planning, monitoring, and evaluating job results.
  • Formulate strategies and support actions that align with company goals.
  • Collaborate with the Human Resources department on various initiatives.
  • Prepare for new hires' onboarding, training, and necessary documentation.
  • Perform essential administrative functions including filing, data entry, and document proofreading.
  • Ensure compliance with office policies and procedures among all employees.
  • Address workplace conflicts promptly, providing guidance and coaching as needed.
  • Conduct workplace investigations when required.
  • Partner with managers to establish high-level strategies for achieving specific project objectives across departments.
  • Oversee special projects, coordinating tasks to ensure deadlines are met.
  • Manage administrative functions such as scheduling, organizing meetings, and internal communication.
  • Maintain inventory levels by checking stock, anticipating needs, and placing orders as necessary.
  • Demonstrate strong problem-solving and decision-making skills to address unforeseen challenges.
  • Plan and coordinate company events, meetings, and gatherings to promote a positive work culture.
  • Ensure the overall cleanliness and upkeep of the office environment.

Qualifications:

  • Bachelor's Degree in Business Administration, Human Resources, or a related field is required.
  • 10-12 years of prior experience in office management, with a focus on human resources.
  • Exceptional leadership skills with the ability to navigate unknown challenges.
  • Strong conflict resolution skills and adaptability to changing circumstances.
  • Excellent organizational and multitasking abilities to handle various responsibilities.
  • Proactive and solution-oriented mindset, always seeking to add value to the team.
  • Proficient in Microsoft Office applications.
  • Familiarity with office equipment such as printers and copy machines.

Ultimate Staffing is committed to providing equal employment opportunities to all qualified applicants without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.