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Operations Administrative Assistant

2 months ago

Paso Robles, United States The Wonderful Company Full time
Company Description

JUSTIN Vineyards & Winery is located in the Paso Robles region of California's Central Coast. We operate with a desire to make world-class wines that reflect the unique soils and climate of the area. We take great pride in making Bordeaux-style blends and single varietals, combining Old World tradition with New World techniques.

The Production Team at JUSTIN is seeking an experienced Operations Administrative Assistant. This is a critical role within JUSTIN Vineyards & Winery, providing essential support to the operations team while working at the direction of the Operations Specialist. This position requires a meticulous and organized individual to manage administrative tasks, data entry, and inventory control. Your work will directly contribute to the smooth and efficient operation of our winery, ensuring the highest quality standards are maintained.

This is an on-site position based in Paso Robles, CA and the work schedule is Monday - Friday (7:00 am - 3:30 pm) with the exception of harvest season, when overtime and weekend work may be required.

Job Description
  • Review and process completed work orders, accurately recording information including lot numbers for chemicals in the Crafted ERP system
  • Maintain monthly inventory of chemicals and cellar supplies in the Crafted ERP system
  • Conduct inventory cycle counts on a regular basis
  • Assist in the daily auditing and closing of Bottling Production Orders
  • Update the daily bottling report and reconcile with the Crafted ERP system for accurate TTB reporting
  • Track Finished Goods inventory depletion through outbound logistics/shipping, auditing against Oracle Bill of Lading and BI reporting tools for accurate TTB reporting
  • Track shipping and receiving movements, auditing against Winery ERP reporting for accurate TTB reporting
  • Assist with auditing Grape weight tags and all harvest-related responsibilities
  • Support the Month-end Close process to meet financial and calendar deadlines
  • Conduct daily, weekly, and monthly ERP system audits
  • Assist with ERP system testing as needed
  • Perform general office administrative tasks as required, including coordinating office supplies, water, coffee, and snacks with the Front Desk Administrative Assistant
Qualifications
  • 3 years' experience in general office responsibilities and procedures
  • Computer and systems capability - including MS Office Suite/Excel and winery management software
  • High school diploma or general education degree (GED)
  • Must be able to perform basic calculations and assemble data in spreadsheets and charts/graphs
  • Excellent communication written and verbal skills; ability to compose concise and effective communication
  • Ability to apply common sense understanding to carry out detailed written or oral instructions. Ability to problem solve using limited information
  • Embrace transparency, collaboration, and change
Pay Range: $22.00 - $24.00 per hour. Final compensation will be dependent upon skills and experience.

Additional Information
  • Competitive benefits package including Medical (including 24/7 online access to a physician), Vision, Dental and 401k with match eligibility
  • Opportunities for development and internal mobility
  • Manager and leadership training, biweekly L&OD webinars, and eLearning offerings
  • Companywide problem solving and continuous improvement training
  • Wonderful Giving ( wonderfulgiving.com ) - allowing you to donate company money to a cause of your choice
  • Company prioritizes wellness through its Wonderful NOW (Nourish Our Wellness) initiative, which provides a robust suite of wellness offerings such as access to mental health resources and life coaching, employee community groups, cash rewards for healthy habits, and on-demand fitness videos
Located in Paso Robles, JUSTIN® Vineyards & Winery was founded in 1981 and is known for crafting world- class wines using Bordeaux grape varieties, including the iconic ISOSCELES® blend of Cabernet Sauvignon, Cabernet Franc and Merlot. The Vineyard estate features a Tasting Room, luxury five-star accommodations at the JUST Inn®, and a Restaurant--making it one of the only wineries on the Central Coast to offer all three options. In September 2018, a new second location, the JUSTIN Downtown Tasting Room opened introducing an expansive wine-tasting bar, lounge, and a full dining room that's situated prominently on the square along Downtown City Park in the heart of Paso Robles. In addition to its stellar hospitality, JUSTIN consistently receives top honors around the world, establishing itself as a leader in New World Bordeaux-style winemaking. JUSTIN wines are available through discerning fine wine retailers and restaurants throughout the United States, or directly from the Winery via JUSTIN's Tasting Room, online store or to members of the exclusive JUSTIN Wine Society wine club. To discover more about JUSTIN, visit www.justinwine.com .

The Wonderful Company is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected.

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