Support Specialist for Program Management

2 weeks ago

Albany, New York, United States Health Research Full time

Application Submission: Applications must be submitted by the specified deadline.

Compensation Grade:
P14

Compensation Details:
Minimum: $51, Maximum: $51,305.00 Annually

Department:
(OPH) WADS - Wadsworth Center

Position Overview:

The Program Assistant will deliver essential administrative and programmatic support to the Wastewater Program Director and the team within the wastewater processing unit. This role will directly report to the Program Director.

Key Responsibilities:

- Coordinate and schedule meetings effectively.
- Manage conference and travel arrangements, including documentation.
- Assist with grant-related activities and documentation.
- Support supply ordering and maintain inventory control.
- Aid in budget preparation and account reconciliation.
- Contribute to the preparation of reports, newsletters, manuscripts, and presentations.
- Serve as a primary contact for addressing routine inquiries from staff.

This role is integral to a dynamic team dedicated to advancing the mission of the Wadsworth Center within the New York State Department of Health, focusing on the health and well-being of New York's citizens.

Minimum Qualifications:

- Bachelor's degree in a relevant field; OR an Associate's degree in a related field with two years of general office, secretarial, or administrative experience; OR four years of equivalent experience.

Preferred Qualifications:

- A minimum of two years of administrative experience.
- Experience in scheduling meetings or managing conference agendas.
- Familiarity with reviewing and processing purchase requisitions/travel within a grants management system.
- Knowledge of budget preparation and account reconciliation.
- Experience with recruitment and personnel matters.

Employment Conditions:

- This is a grant-funded position, requiring compliance with funding requirements, including time and effort reporting and grant deliverables.
- Valid and unrestricted authorization to work in the U.S. is mandatory. Visa sponsorship is not available for this position.
- Occasional travel, up to 10% of the time, may be necessary.
- The incumbent is expected to report to the official work location and reside within commuting distance. Telecommuting options may be available after the initial training period.
- This position may involve occasional work on weekends, after-hours, and holidays.

About Health Research, Inc.:

Health Research, Inc. (HRI) is committed to enhancing the health and well-being of New York State residents by supporting the strategic public health initiatives of the New York State Department of Health (DOH), Roswell Park Comprehensive Cancer Center (RPCCC), and other health-related organizations.

HRI offers a comprehensive benefits package to eligible employees, including:

  • Health, dental, and vision insurance: A variety of comprehensive health insurance plans available;
  • Flexible benefit accounts: Options for medical, dependent care, adoption assistance, parking, and transit;
  • Generous paid time off: Includes paid federal and state holidays, sick leave, vacation, and personal leave;
  • Tuition support: Assistance for individuals pursuing educational or training opportunities;
  • Retirement Benefits: Participation in the New York State and Local Retirement System, with optional enrollment in the New York State Deferred Compensation Plan;
  • Employee Assistance Program: Provides educational and wellness programs, training, and 24/7 confidential services to assist employees personally and professionally;
  • And much more.

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