Vice President of Records Governance

2 weeks ago


New York, New York, United States Bank of China USA Full time

The Assistant Vice President of Record Management will oversee the governance and administration of the Record Retention program within the Bank of China USA. This role is pivotal in managing the activities associated with the Record Retention program and enhancing the overall integrity and efficiency of the Bank's record-keeping practices. Responsibilities will encompass supporting record and content management governance, which includes both physical (onsite & offsite) and digital records (structured and unstructured data), taxonomy development, implementation, and ongoing operational oversight.

Key Responsibilities in Record Retention Governance

  • Provide strategic leadership and management for the planning, development, and execution of various initiatives that support the Record Retention program.
  • Enhance the role of Record Coordinators within the organization to ensure accurate maintenance and monitoring of records created and utilized by their respective departments.
  • Conduct comprehensive Record Retention Training across the organization, advocating for the integration of Record Retention principles into all operational processes (including the Record Retention Policy, Retention Schedule, and associated Procedures).
  • Maintain and disseminate the Record Retention Procedure, serving as a guide for record maintenance, archiving/storage, and record destruction.
  • Facilitate annual reviews of the Record Retention Schedule in collaboration with stakeholders and the Legal Office.
  • Monitor departmental compliance with the Record Retention program and enforce adherence to established procedures.
  • Conduct annual re-certification processes with business units to ensure their records comply with the Record Retention Policy, including retention and destruction requirements.
  • Collaborate with Technology and the Executive Office to oversee the inventory of the Bank's records.
  • Act as the liaison for the Chief Data Officer (CDO) with other departments regarding all Record Retention activities.
  • Manage the design and structure of the CDO SharePoint site, including sites, sub-sites, lists, libraries, and pages.
  • Propose content types for effective information management within the CDO SharePoint site.
  • Develop SharePoint Governance Policies and Procedures to define processes, roles, and regulations for user interaction with SharePoint across the organization.
  • Support the evaluation, acquisition, and implementation of essential records management solutions and software technologies.


  • New York, New York, United States Bank of China USA Full time

    The Assistant Vice President of Record Management will oversee the governance and administration of the Record Retention initiative throughout the organization. This role involves managing the activities associated with the Record Retention program and enhancing the overall effectiveness and efficiency of the Bank's record-keeping practices. The incumbent...


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