AVP of Records Governance

2 weeks ago

New York, New York, United States Bank of China USA Full time

The Assistant Vice President of Record Management will oversee the governance and administration of the Record Retention initiative throughout the organization. This role involves managing the activities associated with the Record Retention program and enhancing the overall effectiveness and efficiency of the Bank's record-keeping practices. The incumbent will support the governance of record and content management, which encompasses both physical and digital records, including structured and unstructured data, taxonomy, implementation, and ongoing oversight.

Key Responsibilities in Record Management

  • Provide strategic leadership and direction for the planning, development, and execution of various projects and initiatives that support the Record Retention program.
  • Enhance the role of Record Coordinators within the organization to ensure accurate maintenance and monitoring of records created and utilized by their respective departments.
  • Conduct comprehensive Record Retention Training across the organization, advocating for the integration of Record Retention principles into all operational facets.
  • Maintain and disseminate the Record Retention Procedure, serving as a guide for record maintenance, archiving/storage, and record destruction.
  • Facilitate annual evaluations of the Record Retention Schedule in collaboration with stakeholders and the Legal Department.
  • Monitor compliance with the Record Retention program across all departments.
  • Enforce adherence to the Record Retention procedures.
  • Conduct annual re-certification processes with business units to confirm compliance with the Record Retention Policy, including retention and destruction protocols.
  • Collaborate with Technology and the Executive Office to oversee the inventory of the organization’s records.
  • Act as the liaison with other departments regarding all activities related to Record Retention.
  • Manage the design and functionality of the CDO SharePoint site, including sub-sites, lists, libraries, and pages.
  • Propose content management strategies for the CDO SharePoint site.
  • Develop SharePoint Governance Policies and Procedures that outline processes, roles, and regulations for user interaction with SharePoint across the organization.
  • Support the evaluation, acquisition, and implementation of essential records management solutions and software technologies.

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