Regional Financial Officer

2 weeks ago

Beaumont, Texas, United States Texas Department of Aging & Disability Services Full time
Job Overview:

As a Senior Regional Accountant, you will engage in sophisticated accounting and analytical tasks, adhering to established policies and procedures for the upkeep and management of financial records.

Your role will involve meticulous processing of purchase vouchers for goods and services, utilizing the HHSAS Financials system.

You will be responsible for reconciling and validating invoices, contracts, and pre-requisition forms against purchase vouchers to ensure accurate coding and documentation for payment accuracy and auditing compliance.

Additionally, you will monitor and assess expenses related to Regional Administrative Contracts to guarantee adherence to contracted financial limits.

You will maintain an automated Financial Management Workbook to track regional cost pools and program overhead expenditures, supporting reporting obligations and facilitating budget forecasting.

You will also address inquiries from staff and vendors regarding Accounts Payable and Financial Services Operations, initiating processes to acquire new vendor TIN numbers.

Utilizing HHSAS Financials, Excel, and your accounting expertise, you will compile and prepare statistical and financial reports summarizing financial transactions that affect the regional budget.

Collaboration with field staff and Business Services staff will be essential to verify completion and receipt dates for services and items.

You will serve as a Super User or backup Super User in the purchasing pre-requisition process and assist in managing the online supply purchasing system.

Key Responsibilities:
Regular attendance in accordance with agency leave policies is expected.

You will receive invoices and prepare purchase vouchers for the payment of goods and services using HHSAS Financials.

It is crucial to ensure that valid purchase orders exist for encumbered purchases and that valid contracts are in place for leases, janitorial, and other contracted services prior to processing payments.

Timely payment of invoices is essential to avoid interest assessments, which includes coordinating with Business Services to obtain necessary HHSAS receiving reports and confirming that services were rendered.

You will monitor contract purchase orders to ensure expenses do not exceed contracted amounts, generate the Voucher Aging Report, and follow up with vendors to request invoices for outstanding accounts payable. You will also resolve payment discrepancies and respond to inquiries from staff, vendors, and central office. (50%)

As a Super User or backup Super User in the purchasing process, you will track requisitions, retrieve pre-requisition forms from the regional purchasing box, and assign department IDs, account codes, origin codes, and billing codes.

After obtaining necessary approvals, you will enter information into HHSAS Financials to retrieve requisition numbers and initiate the procurement process.

Effective communication and follow-up with PCS will be necessary to ensure correct and complete purchase order assignments.

(15%)

You will assist in managing the Office Depot Online Supply Purchasing System. (15%)

Compiling and analyzing financial data will be key to developing and preparing reports that aid the Regional Financial Services Manager in monitoring regional budget expenditures and making budget forecasts.

You will also assist in maintaining the regional workbook for cost pool management. (15%)

Processing accounts receivable by receiving checks from vendors and providers and preparing receipts for credit to the appropriate department ID and budget period will also be part of your responsibilities. (5%)

Required Knowledge, Skills, and Abilities:
Familiarity with payment policies and procedures.

Understanding of procurement policies and procedures.

Proficiency in advanced accounting principles and practices.

Experience with automated financial systems such as HHSAS Financials and USAS.

Competence in using standard agency computer hardware and software, including Microsoft Office Suite.

Ability to work accurately with numerical data and perform mathematical computations.

Skills in analyzing, auditing, consolidating, and interpreting accounting and budget data.

Capability to establish and maintain accounting controls and operational reports.

Proficiency in using calculators, personal computers, the internet, and related office equipment.

Ability to analyze expenditure information for statistical analysis and budget forecasting.

Professionalism in conducting unit business and maintaining effective working relationships.

Strong communication skills, both verbal and written.

Ability to manage and prioritize multiple tasks while meeting short deadlines.

Capacity to work independently with minimal supervision.

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