Administrative Operations Coordinator

1 week ago


Charlotte, North Carolina, United States LSA Management Full time

Language: English

About the Company:

LSA Management is a forward-thinking property management organization that merges the expertise and dedication of Laurel Street with a long-term owner's commitment to quality and impact. Our mission is to enhance value for residents, team members, and partners through exceptional property management services across the Southeast. Based in Charlotte, LSA Management oversees property management for all Laurel Street communities in Georgia, Virginia, and North Carolina, currently managing 5,000 units with plans to expand to over 10,000 units by 2030.

Laurel Street is a developer and owner of mixed-income housing, headquartered in Charlotte, North Carolina, with a diverse portfolio of nearly 5,000 units throughout the Southeast. Our developments include a blend of Low-Income Housing Tax Credit communities and workforce housing projects that cater to middle-income and market-rate households. Both Laurel Street and LSA are deeply committed to delivering top-tier housing solutions for families across various income levels.

About the Role:

As an Office Administration Specialist, you will play a crucial role in:

Evaluating Office Space:

  • Assist in assessing available office locations.
  • Facilitate the relocation of the LSA Management team.

New Office Setup:

  • Oversee the establishment of the new office environment.
  • Procure necessary furniture and equipment.

Utility Services and Comparisons:

  • Coordinate utility services for the new location.
  • Analyze pricing for ongoing services.

Employee Break Room and Shared Spaces:

  • Identify and order supplies for communal areas.

Supervise Installation:

  • Manage the setup of furniture and equipment in the new office.
  • Implement secure access processes for employees.
  • Assist in configuring office technology, including Wi-Fi.

Responsibilities:

Logistical Support for Meetings and Interviews:

  • Coordinate transportation, meals, and accommodations for meetings.
  • Manage mailings and distribution for office correspondence.

New Employee Onboarding Experience:

  • Ensure a seamless onboarding process for new hires.
  • Prepare office spaces with necessary equipment and supplies.
  • Organize orientation schedules for new employees.

Office Management and Vendor Coordination:

  • Oversee office services such as cleaning and maintenance.
  • Collaborate with team members to identify and evaluate service providers.

Amazon Account Management:

  • Streamline ordering processes for office supplies.
  • Optimize recurring orders for efficiency.

Office Environment Maintenance:

  • Maintain a professional and clean workspace.
  • Order supplies for various office needs.
  • Manage security systems and ensure ongoing maintenance.

Employee Events:

  • Plan team-building activities and events.
  • Recognize employee milestones and facilitate celebrations.

Administrative Duties:

  • Manage general company communications and inquiries.
  • Coordinate holiday gift-giving and acknowledgments.

Qualifications:

Ideal Candidate:

  • Bachelor's degree preferred or equivalent experience.
  • 5+ years in office management or administrative roles.
  • Strong interpersonal and communication skills.
  • Detail-oriented with excellent organizational abilities.
  • Proficient in Microsoft Office and general technology.

Compensation:

SALARY: $55,000 - $62,000



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