Administrative Coordinator
3 days ago
Forrest Solutions is seeking a highly organized and detail-oriented Administrative Assistant to provide high-level administrative support to our team. The ideal candidate will have excellent organizational skills, attention to detail, and the ability to manage multiple tasks simultaneously.
Key Responsibilities- Expense Report Management: Prepare, review, and submit expense reports for employees and management, ensuring accuracy and compliance with company policies.
- Travel Coordination: Coordinate and arrange travel for employees, including booking flights, accommodations, transportation, and handling itinerary changes as needed.
- Record Keeping: Maintain accurate records of travel arrangements and expenses.
- Administrative Support: Provide general administrative support, including scheduling meetings, managing calendars, and organizing files.
- Document Preparation: Assist with the preparation of documents, reports, and presentations.
- Vendor Communication: Communicate with vendors and service providers to resolve travel-related issues.
- Travel Documentation: Ensure that all travel-related documentation, such as passports and visas, are up-to-date and compliant with travel requirements.
- Employee Support: Handle inquiries and requests from employees and management in a timely and professional manner.
- Special Projects: Support other administrative tasks and special projects as assigned by management.
- Education: High school diploma or equivalent; a bachelor's degree in business administration or a related field is preferred.
- Experience: Proven experience in an administrative support role, preferably with experience in managing expense reports and travel arrangements.
- Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint); strong organizational and time-management skills with the ability to prioritize tasks; excellent communication and interpersonal skills; attention to detail and accuracy in managing financial data; ability to handle confidential information with discretion.
- Preferred Qualifications: Familiarity with travel booking platforms and expense management software.
Forrest Solutions is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status.
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