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Administrative Operations Coordinator

2 months ago

Charlotte, North Carolina, United States LSA Management Full time

Language: English About the Company:

LSA Management is a forward-thinking property management organization that merges the expertise and dedication of Laurel Street with a long-term owner's commitment to quality and impact. This creates a unique opportunity to enhance value for residents, team members, and partners. LSA is dedicated to delivering top-tier property management for apartment communities throughout the Southeast. Based in Charlotte, LSA Management oversees property management services for all Laurel Street communities across various states. Currently, this encompasses 5,000 units, with plans to expand significantly in the coming years.

Laurel Street is a mixed-income housing developer and owner, headquartered in Charlotte, North Carolina, with a diverse development portfolio. This includes nearly 5,000 units that cater to a range of income levels, including Low-Income Housing Tax Credit communities and workforce housing developments. Both Laurel Street and LSA are committed to providing exceptional housing opportunities for families across all income brackets.

About the Role:

Office Evaluation:

  • Assist in assessing available office locations suitable for the LSA Management team.
  • Facilitate the relocation process for the team.

New Office Establishment:

  • Oversee the setup of the new office environment.
  • Procure necessary furnishings and equipment.

Utility Management:

  • Coordinate the establishment of utility services for the new location.
  • Conduct comparisons for ongoing service pricing.

Employee Amenities:

  • Identify and order supplies for employee common areas.

Installation Oversight:

  • Supervise the installation of office furniture and equipment.
  • Work with security providers to establish access protocols for employees.
  • Assist in setting up IT infrastructure, including internet and soundproofing solutions.

Key Responsibilities:

Meeting and Interview Logistics:

  • Coordinate transportation, catering, and accommodations for meetings.
  • Manage mail services, including sorting and distribution.

Onboarding New Employees:

  • Ensure a seamless onboarding experience for new staff members.
  • Prepare workspaces with essential equipment and supplies.
  • Organize orientation schedules for new hires.

Office Administration and Vendor Management:

  • Oversee office operations, including cleaning and supply management.
  • Collaborate with team members to identify and evaluate new service providers.

Account Management:

  • Monitor and streamline procurement processes for office supplies.
  • Consolidate orders to enhance efficiency.

Work Environment Maintenance:

  • Ensure a tidy and professional workspace.
  • Manage supply orders for common areas and offices.
  • Implement regular supply deliveries.
  • Oversee security systems and maintain company communications.

Employee Engagement Activities:

  • Plan team-building events and recognize employee milestones.
  • Facilitate special acknowledgments and support initiatives.
  • Coordinate events related to community development projects.

Additional Administrative Duties:

  • Handle general inquiries and manage communications.
  • Oversee the company’s gift-giving processes.
  • Assist in preparing employee profiles and company information.
  • Manage office documentation and subscriptions.

Qualifications:

Ideal Candidate Profile:

  • Bachelor's degree preferred or equivalent experience.
  • 5+ years in office management or related fields.
  • Strong interpersonal and communication skills.
  • Attention to detail and organizational abilities.
  • Proficient in Microsoft Office and general technology.

Compensation:

SALARY: $55,000 - $62,000

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