Senior Administrative Coordinator

2 weeks ago


Irvine, California, United States Johnson & Johnson Full time
Position Overview:
Johnson & Johnson is seeking a highly skilled Senior Executive Administrative Assistant to provide extensive administrative support to key leadership roles within the organization.


Work Environment:
In alignment with our flexible work policy, this role requires in-office presence for 3-4 days each week, complemented by the option to work remotely for 1-2 days.


About Us:
At Johnson & Johnson, we are committed to advancing health through innovative solutions. Our expertise spans across various sectors of healthcare, allowing us to address complex medical challenges and deliver personalized treatments.


Commitment to Diversity:
For over 130 years, our dedication to diversity, equity, and inclusion has been integral to our corporate culture. We believe that a diverse workforce fosters innovation and helps us better serve the communities we impact.


Role Responsibilities:
As a Senior Executive Administrative Assistant, you will:
1. Provide comprehensive support to the Worldwide President, including managing calendars, coordinating travel, and handling expense reports.
2. Assist the US Commercial Leader with similar administrative tasks, ensuring smooth operations.
3. Support the Head of Global Strategic Marketing with calendar management and occasional travel arrangements.
4. Organize and plan leadership meetings, town halls, and other significant events throughout the year.
5. Facilitate the onboarding process for new team members and coordinate interviews.
6. Maintain departmental materials and manage the SharePoint/MS Teams site for the leadership teams.
7. Collaborate effectively with other administrative staff across business units.


Qualifications:
Education: A Bachelor's degree is required.
Experience: A minimum of 6 years in a business environment is essential.
Skills:
- Proficient in Microsoft Outlook, PowerPoint, Excel, and Word.
- Experience with expense reporting and event coordination.
- Excellent verbal and written communication abilities.
- Strong attention to detail and organizational skills.
- Ability to maintain confidentiality and interact with senior executives professionally.
- Self-motivated with a proactive approach to calendar management and task prioritization.
- Familiarity with productivity tools and technologies is preferred.


Additional Information:
Proficiency in additional languages and relevant certifications are advantageous. A valid driver's license is required for this position.


Johnson & Johnson is an Equal Opportunity Employer, and we value diversity in our workforce. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, or protected veteran status.



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