Senior Administrative Coordinator

2 weeks ago

Irvine, California, United States Edwards Lifesciences Full time

Join a dedicated team that plays a vital role in enhancing patient care globally. As part of the Executive Administration division at Edwards Lifesciences, you will provide essential support to our leadership, enabling them to focus on impactful decisions that benefit the patients we serve. Your responsibilities will include coordinating significant meetings and events, assisting with the onboarding of new team members, and ensuring that the teams you support have the necessary resources to thrive.

The Information Technology (IT) department at Edwards is seeking a meticulous Senior Administrative Coordinator to assist four dynamic IT executives in their daily operations. This role necessitates a strong on-site presence, exceptional organizational abilities, and the capacity to manage multiple tasks efficiently.

Your contributions will include:

  • Overseeing the schedules and calendars of four IT leaders with precision, ensuring that all changes and requests are communicated effectively.
  • Arranging domestic and international travel in accordance with established policies to maximize the executives' time.
  • Coordinating meetings and events, including scheduling, sending reminders, and managing catering as needed.
  • Collaborating closely with fellow administrative staff to provide backup support during absences and manage shared responsibilities.
  • Exhibiting flexibility to accommodate non-traditional hours when required by the executives' schedules.
  • Utilizing relevant software applications to assist in the creation of correspondence, presentations, and reports.
  • Supporting special projects by coordinating vendors, materials, and resources.
  • Conducting general administrative tasks such as screening phone calls and visitors, composing correspondence, and performing minor accounting duties.
  • Handling other incidental responsibilities as they arise.
Essential qualifications include:
  • High School Diploma or equivalent with a minimum of 6 years of relevant experience in executive administrative support.
  • Advanced proficiency in Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
  • Expertise in managing complex travel arrangements, both domestic and international.
  • Ability to handle confidential information with the highest level of discretion.
  • On-site work capability is required.
Preferred qualifications:
  • Experience supporting multiple executives at the VP or executive level is highly desirable.
  • Background in a large, global organization is advantageous.
  • Proven ability to prioritize urgent tasks and manage time effectively.
  • Excellent written and verbal communication skills, with a focus on negotiation and relationship management.
  • Strong problem-solving capabilities.
  • Resourceful and effective task completion.
  • Ability to work independently within established guidelines.
  • Capacity to build and maintain strong interdepartmental relationships to achieve objectives.
  • Experience in a fast-paced, dynamic work environment.
  • Meticulous attention to detail.
  • Professional interaction with all organizational levels.

At Edwards Lifesciences, we align our business objectives with performance, offering competitive salaries, performance-based incentives, and a comprehensive range of benefits to meet the diverse needs of our employees and their families.

COVID-19 Vaccination Requirement:
Edwards Lifesciences is committed to safeguarding our patients and healthcare providers. Therefore, all positions that involve patient interaction or are located within healthcare facilities require COVID-19 vaccination. Proof of vaccination will be required upon hiring, unless a medical or religious exemption is granted.

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