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Receptionist and Administrative Coordinator

2 months ago

Irvine, California, United States Navy Times Full time

Receptionist and Administrative Coordinator

Navy Times is seeking a dedicated Receptionist and Administrative Coordinator to enhance our operational efficiency. This position is essential for managing front desk activities and providing vital administrative assistance within our organization.

  • Managing incoming calls, taking messages, and directing inquiries
  • Welcoming and assisting visitors
  • Overseeing conference room bookings
  • Preparing and distributing marketing materials
  • Handling incoming and outgoing mail
  • Maintaining inventory of office supplies
  • Organizing company events and luncheons
  • Supporting event planning initiatives
  • Conducting data entry for our CRM systems
  • Preparing expense reports
  • Ensuring a tidy and organized office environment

The ideal candidate will exhibit exceptional organizational skills, attention to detail, and a strong commitment to customer service. Proficiency in Microsoft Office Suite and prior experience in administrative roles within the financial services, investment, or real estate sectors are highly valued.

This role offers an opportunity to contribute to a reputable organization while fostering professional growth.