Administrative Services Coordinator
2 weeks ago
Clarification from the agency
This announcement is open to all U.S. Citizens, Status Candidates (Merit Promotion, Land Management, and VEOA Eligibles) and Non-Competitive Authority Eligibles.
Key Responsibilities
The selected candidate will perform a range of management analyses and evaluations concerning district operations, programs, and organizational workloads. This role involves providing strategic advice to the District Management Team on administrative, operational, and program management enhancements aimed at boosting quality, productivity, and overall effectiveness. The incumbent will also play a pivotal role in guiding district leadership through all phases of budget planning, development, and execution. Additionally, the position oversees multiple district teams, including the Workforce Planning Team, and acts as the technical authority in the deployment and management of automated financial management systems and budget planning tools utilized by the Bureau of Land Management (BLM). This includes offering training, monitoring progress, and ensuring proper implementation. The incumbent will uphold fiscal and programmatic integrity, ensuring that program objectives are met in a timely manner. The role encompasses complex and diverse tasks, and the individual may serve as Acting Deputy District Manager on occasion.
The position requires a comprehensive understanding of various business programs and services essential to the district, enabling the incumbent to provide technical guidance and supervision to staff involved in these programs. The role includes managing and supervising a diverse team that may encompass Records Management, Procurement, Budget and Finance, Property, Fleet, and warehouse/supplies.
Employment Conditions
- U.S. Citizenship is mandatory.
- A background investigation may be required.
- Compliance with the Selective Service Registration Act is necessary for male applicants.
- Submission of a resume and supporting documents is required prior to the closing date of this announcement.
- Candidates must not hold an active real estate license or have financial interests in firms with stakes in Federal Lands.
- New employees or supervisors in the Federal government must complete a one-year probationary period.
- Participation in the Direct Deposit Electronics Funds Transfer Program is required.
- Status applicants must fulfill time-in-grade requirements.
- Occasional overnight travel may be necessary, and candidates must be eligible for a government charge card for travel purposes.
- Attention to detail is crucial; errors or omissions may impact your evaluation.
Qualifications
To qualify, candidates must meet the experience and/or education criteria outlined below. Resumes must clearly reflect relevant experience. If qualifying through education, unofficial transcripts must accompany the application.
Minimum Qualifications: To be considered minimally qualified for this position, candidates must demonstrate the required specialized experience and/or education relevant to the grade level for which they are applying.
A. Specialized Experience: Applicants must possess one full year of specialized experience comparable in scope and responsibility to the GS-11 grade level in the Federal service (gained in either the private or public sector) performing three or more of the following tasks: (1) leading business operations in administrative services, including workforce planning, budget, and finance; (2) conducting program function analyses to support improvement initiatives; (3) supervising and directing subordinate staff; (4) advising management on administrative, budgetary, and resource program functions.
Status merit promotion applicants must meet applicable time-in-grade requirements to be considered eligible.
One year at the GS-11 level is required to satisfy the time-in-grade criteria for the GS-12 level.
(Submission of SF-50 showing Time-in-Grade eligibility and reflecting title, series, and grade is necessary. Award SF-50s will not be accepted).
All qualifications and eligibility requirements must be met by the closing date of the announcement.
IN DESCRIBING YOUR EXPERIENCE, PLEASE BE CLEAR AND SPECIFIC. WE MAY NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. If your resume does not support your questionnaire answers, we will not allow credit for your response(s).
Volunteer Experience: Experience includes both paid and unpaid work, including volunteer roles through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work contributes to building critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. Credit will be given for all qualifying experience, including volunteer work.
Candidates must include months, years, and hours per week worked to receive credit for work and/or volunteer experience. One year of specialized experience is equivalent to 12 months at 40 hours per week. Part-time hours will be prorated. Experience that does not indicate exact hours per week or is listed as 'varies' will not receive credit.
A review of resumes and supporting documentation will be conducted and compared against responses to the Occupational Questionnaire to determine qualifications for this job. Incomplete resumes or those that do not support the responses provided in the Occupational Questionnaire, or failure to submit all required documentation, may result in being rated 'ineligible', 'not qualified', or an adjustment of the score. If it is determined that qualifications or experience have been inflated, consideration for this position may be lost.
Evaluation will be based on how well qualifications listed in this vacancy announcement are met. Evaluation will consider application materials (e.g., resume, supporting documents), responses on the application questionnaire, and results of additional assessments required for this position.
Education
There is no substitution of education for experience at the grade level(s) of this announcement.
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