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Administrative Coordinator

2 months ago

Medford, Oregon, United States Advanced Care Life Services Full time

The Administrative Coordinator plays a vital role in supporting the CEO and ensuring the smooth operation of the agency's office. This position is essential for organizing and directing the ongoing functions of Advanced Care Life Services. Proficiency in Business Administration, Graphic Design, and Social Media Management is crucial for success in this role.

Key Responsibilities:

  • Ensure the accuracy and completeness of public information regarding services offered.
  • Maintain and optimize internal operational systems.
  • Engage in quality improvement initiatives.
  • Assist the CEO in ensuring compliance with all applicable regulations.
  • Perform general office duties including filing, typing, copying, scanning, and managing communications.
  • Attend networking events and follow up as necessary, while also participating in relevant professional organizations.
  • Organize and maintain filing systems.
  • Drive company vehicles for office and client-related tasks as required.
  • Familiarize oneself with company policies to ensure adherence to regulations.
  • Contribute to a positive and safe workplace environment.
  • Uphold confidentiality standards in accordance with HIPAA and other privacy regulations.
  • Communicate pertinent information to the team and CEO effectively.
  • Maintain consistent and reliable attendance.

Required Skills and Qualifications:

  • Ability to work independently with minimal supervision; self-motivated.
  • Exceptional verbal and written communication skills.
  • Capable of effectively interacting with clients and agency staff.
  • Strong relationship-building skills.
  • Proficient conflict resolution abilities.
  • Excellent interpersonal and customer service skills.
  • Demonstrated time management skills with a proven track record of meeting deadlines.
  • Proficient in MS Office Suite (Word, Excel, PowerPoint) and familiar with Adobe, Canva, and social media management tools.
  • Outstanding organizational skills and attention to detail.

Physical Requirements:

The Administrative Coordinator will be required to perform various physical tasks including walking, standing, lifting, and sitting for extended periods while working at a computer.

Preferred Qualifications:

  • Bachelor's or Associate degree.
  • 3-5 years of experience in administrative management within a health-related environment.
  • Experience in hospitality and event planning is a plus.

Minimum Requirements:

  • Must be at least 21 years of age.
  • High school diploma or equivalent.
  • At least 1 year of management experience in a health-related field or office setting.
  • Ability to pass all required screening tests, including background checks.
  • Valid Driver's License, insurance, and reliable transportation.

We foster a supportive and enjoyable work environment, making a significant impact in our community.

Benefits include comprehensive medical, vision, dental, and accident coverage, bi-weekly pay, a referral bonus structure, and paid time off for vacation and sick leave.