Administrative Operations Coordinator

2 weeks ago

Lanham, Maryland, United States SOLTESZ Full time
Job Overview

The role of the Office Manager at SOLTESZ encompasses a variety of essential functions aimed at ensuring the smooth operation of our administrative activities.

Key Responsibilities

As an Office Manager, your duties will include, but are not limited to:

  • Leading, training, and overseeing the administrative support team.
  • Conducting interviews and onboarding new administrative personnel as required.
  • Assisting in the scheduling of candidate interviews for the office.
  • Reviewing and approving staff timesheets when necessary.
  • Managing procurement of office supplies, equipment, and furniture; ensuring break room supplies are well-stocked.
  • Coordinating in-house luncheon meetings.
  • Arranging for coverage during the absence of administrative staff and providing assistance as needed.
  • Supervising the distribution of incoming and outgoing mail.
  • Establishing and maintaining effective filing systems.
  • Drafting office memos, letters, contracts, meeting minutes, and other important documents.
  • Completing work orders for new initiatives.
  • Distributing employee paychecks on a bi-weekly basis.
  • Maintaining the office checkbook, including tracking expenditures and managing petty cash disbursements.
  • Updating the General Manager's calendar and scheduling meetings as required.
  • Supporting marketing initiatives related to the office.
  • Monitoring receivables and assisting the accounting department with outstanding client invoices.
  • Helping accounts payable with invoice distribution.
  • Collecting pre-bills from Project Managers.
  • Carrying out special assignments and other tasks as directed by the General Manager.
Qualifications

The ideal candidate will possess:

  • A minimum of 5 years of experience in administrative support within a professional office setting.
  • A High School Diploma or equivalent; an Associate's Degree is preferred.
  • Proficient skills in Microsoft Office.
  • Exceptional written and verbal communication abilities.

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