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Administrative Operations Manager

2 months ago

Lanham, Maryland, United States NGEN Full time
Position Overview

Salary: Competitive

Position Summary: We are seeking a proactive and results-oriented Office Manager with a robust background in Human Resources (HR). This role is pivotal within our organization, requiring exceptional leadership skills and a commitment to enhancing the efficiency of administrative operations and HR functions. A professional demeanor, integrity, and the ability to maintain confidentiality are essential. Candidates must be prepared to undergo a thorough background check.

Key Responsibilities
  • Manage daily HR and administrative operations
  • Maintain comprehensive administrative records and documentation
  • Develop and implement organizational policies and procedures
  • Lead recruitment initiatives, including onboarding and orientation processes
  • Supervise and mentor administrative personnel
  • Administer employee healthcare benefits
  • Oversee payroll processes and approvals
  • Coordinate company events within budgetary constraints
  • Review and update HR policies to mitigate risks and enhance productivity
  • Address personnel issues and conduct investigations as necessary
  • Manage staff training and development programs
  • Facilitate annual performance evaluations
  • Conduct regular employee engagement check-ins
  • Implement team-building initiatives and events
  • Oversee office supplies and equipment management
  • Act as the primary point of contact for office maintenance and logistical needs
  • Maintain updated contact lists for vendors and service providers
  • Stay informed on HR trends and recommend improvements
  • Foster a positive workplace culture through recognition programs
Financial Responsibilities
  • Record and manage Accounts Payable and Receivable
  • Assist with bank reconciliation documentation
  • Input financial transactions in Quickbooks
Qualifications
  • Exceptional verbal and written communication skills
  • Proficient in Quickbooks and Microsoft Office Suite
  • Minimum of 5 years in an administrative role
  • At least 3 years of experience in Human Resources
  • Familiarity with HR Information Systems (HRIS) is a plus
  • Bachelor's degree in business management or a related field is advantageous
Competencies
  • Demonstrated managerial experience
  • Understanding of current HR trends
  • Familiarity with best management practices
  • Strong organizational and leadership capabilities
  • Excellent interpersonal and presentation skills
  • Robust analytical and problem-solving skills
Language and Reasoning Skills
  • Ability to interpret financial documents and business correspondence
  • Capable of conducting research and producing comprehensive reports
  • Skilled in presenting information to diverse audiences
  • Proficient in problem definition and data analysis
Critical Thinking and Computer Skills
  • Ability to navigate complex situations with clear reasoning
  • Proficient in Microsoft Office Suite and HRIS systems
Supervisory Responsibilities
  • Direct supervision of administrative staff
  • Conduct employee evaluations and manage performance
Physical and Work Environment
  • Ability to engage in a collaborative work setting
  • Noise levels are typically quiet to moderate

This job description is intended to provide a general overview of the position and is not an exhaustive list of all responsibilities and duties.