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Administrative Operations Coordinator

2 months ago

Lanham, Maryland, United States SOLTESZ Full time
Job Overview

The role of the Office Manager encompasses a variety of essential responsibilities aimed at ensuring smooth administrative operations within the organization.

Key Responsibilities:

  • Lead, mentor, and oversee the administrative support team.
  • Conduct interviews and onboard new administrative personnel as required.
  • Assist in scheduling interviews for prospective candidates.
  • Review and approve timesheets for staff as necessary.
  • Manage procurement of office supplies, equipment, and furniture; ensure break room supplies are adequately stocked.
  • Coordinate in-house meetings and luncheons.
  • Arrange for coverage during staff absences and provide direct assistance when needed.
  • Supervise the distribution of incoming and outgoing mail.
  • Establish and maintain organized filing systems.
  • Draft and prepare office correspondence, including memos, contracts, and meeting minutes.
  • Process work orders for new initiatives.
  • Distribute employee paychecks on a bi-weekly basis.
  • Maintain the office checkbook, including tracking expenditures and managing petty cash.
  • Keep the General Manager's calendar updated and organized.
  • Schedule meetings for staff as required.
  • Support marketing initiatives relevant to the office.
  • Monitor receivables and assist the accounting department with client invoicing.
  • Facilitate accounts payable processes.
  • Gather pre-bills from Project Managers.
  • Execute special projects and additional tasks as directed by the General Manager.

Qualifications:

  • A minimum of 5 years of experience in administrative support within a professional setting is required.
  • A High School Diploma or equivalent is mandatory; an Associate's Degree is preferred.
  • Proficiency in Microsoft Office applications is essential.
  • Strong written and verbal communication skills are necessary.