Office Operations Coordinator
2 weeks ago
We are looking for a dedicated and reliable Administrative Support Specialist to become a part of our team. This entry-level role is perfect for individuals eager to start a career in office management and support services.
Position Overview: The Administrative Support Specialist plays a crucial role in maintaining the efficiency of daily office operations. This position entails overseeing office resources, assisting with administrative duties, and offering support to various teams within the organization. The ideal candidate will be detail-oriented, customer-focused, and enthusiastic about contributing to a vibrant workplace.
Core Responsibilities:
- Oversee the processing of incoming and outgoing correspondence, including sorting, distributing, and preparing shipments.
- Manage office inventory and procure additional supplies as necessary to ensure all teams are adequately equipped.
- Assist in the organization and preparation of meetings, including setting up conference rooms and arranging materials.
- Provide assistance with copying, printing, scanning, and binding documents as needed by different departments.
- Perform basic clerical tasks such as filing, data entry, and document management.
- Help maintain a tidy and organized office space, including shared areas and kitchen supplies.
- Coordinate with service providers and vendors for office upkeep and repairs.
- Welcome and assist visitors and clients, directing them to the appropriate personnel or department.
- Support special initiatives and other tasks as assigned by supervisors.
Qualifications:
- High school diploma or equivalent is required; some college education or relevant certifications are advantageous.
- Strong organizational skills and keen attention to detail.
- Exceptional communication and interpersonal abilities.
- Capability to manage multiple tasks and prioritize effectively.
- Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
- Ability to work independently as well as collaboratively within a team.
- Dependable, punctual, and maintains a professional demeanor.
- Willingness to learn and embrace new challenges.
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