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Procurement Specialist

3 months ago

Little Rock, United States Dillard's Full time

Job Purpose and Scope

The Procurement Specialist is responsible for efficiently managing the procurement process to support engineering operations across the entire Dillards store chain. This role plays a crucial part in ensuring the timely acquisition of parts and supplies necessary for maintenance activities, contributing to the overall effectiveness and efficiency of the maintenance department.

Essential Job Functions

  • Efficiently fulfill parts and supply orders to support engineering operations across the entire Dillards store chain, including sourcing parts for engineers.
  • Ensure optimal cost and shipping availability.
  • Coordinate with field engineers and store management to identify their procurement needs and place timely orders accordingly.
  • Confirm order placements with suppliers and track shipments, updating work orders with shipment ETA to facilitate efficient time management for engineers.
  • Manage invoice retrieval and processing from vendors for payment, ensuring accuracy and timeliness.
  • Maintain an organized system for tracking orders, invoices, and work order statuses to streamline procurement processes.
  • Collaborate with the engineering team to analyze and optimize supply chain efficiency, identifying cost-saving opportunities and improving procurement workflows.
  • Monitor and address any outstanding issues or inquiries related to procurement through a centralized email communication system.
  • Assist in the development and implementation of procurement strategies to enhance overall departmental efficiency and effectiveness.

Knowledge, Skills & Abilities

  • Effective time management skills to prioritize tasks and meet procurement deadlines.
  • Proficiency in Microsoft Office Suite (Excel, Word) and Gmail, with the ability to navigate and utilize these tools effectively.
  • Proficiency in data analysis and interpretation to inform procurement decisions.
  • Proficiency in procurement processes, vendor management, and inventory control.
  • Knowledge of supply chain principles and logistics.
  • Knowledge of negotiation skills to secure favorable terms with suppliers
  • Strong analytical skills with effective communication and organizational abilities.
  • Attention to detail, problem-solving, and multitasking capabilities.
  • Ability to work well both independently and collaboratively, adapting to changing priorities.
  • Ability to create and maintain accurate procurement documentation.
  • Customer service-oriented with a proactive approach to process improvement.

Note: This description is not an exhaustive list of all job functions, duties, skills, and job standards required. Other job functions, duties, skills, and standards may be added. Management reserves the right to add or change the job requirements at any time.

Position Requirements

Basic Qualifications:

  • High school diploma or equivalent required; bachelor's degree in business administration, supply chain management, or a related field preferred.
  • 2+ years of experience in procurement, purchasing, or supply chain management preferred.
  • Proficiency in computer applications, including Microsoft Excel required; procurement software platforms are preferred.

Salary & Benefits

We offer a comprehensive benefits package that includes medical, vision, and dental coverage, a generous merchandise discount, a 401(k) plan with employer matching, paid holidays, vacation, and sick leave.Salary will be commensurate with education and experience.

Dillards is an equal opportunity employer and considers for employment qualified applicants without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, disability status, protected veteran status, or any other characteristic protected by federal, state, and local law.