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Procurement Specialist I-III

2 months ago

Little Rock, Arkansas, United States Arkansas Electric Full time
Job Summary

We are seeking a highly skilled Procurement Specialist to join our team at Arkansas Electric. The successful candidate will play a key role in ensuring the smooth operation of our procurement activities, including analyzing quote requests, assembling Requests for Quotes (RFQs), evaluating bid responses, and making purchasing recommendations.

Key Responsibilities
  • Procurement Activities: Analyze quote requests, assemble RFQs, evaluate bid responses, and make purchasing recommendations based on evaluation of vendor's ability to meet specified requirements, including material specifications, lead times, pricing, and other quoted terms and conditions.
  • Contract Execution: Execute contracts and Purchase Orders (PO) up to approved limits.
  • Purchase Commitments: Create purchase commitments in systems to vendors for material, equipment, and services and projects, managing and updating the procure to pay process by coordinating drawing approvals, PO change orders, receipts, and invoice payments.
  • Procurement Best Practices: Act as a resource and promote procurement best practices to production and transmission design engineering teams, distribution cooperatives, and internal departments.
  • Open Requisitions and PO Commitments: Actively manage open requisitions and PO commitments to ensure continuity of construction and repair activities of the company. Mitigate potential interruptions and delays through close coordination with and advice to internal stakeholders, intervention with vendor, negotiating performance under PO, and escalation within the company and with vendor.
  • Vendor Management: Conduct vendor management functions such as vendor qualification and approval, onboarding, performance reviews against Key Performance Indicators (KPIs), and non-conformance resolution.
  • Inventory Coordination: Coordinate the ordering, relief, and shipment of inventory goods with Inventory personnel. Perform logistical functions such as scheduling vendor or internal deliveries directly to job sites.
  • Work Order Reconciliation: Assist in work order reconciliation and close-out activity within established timelines.
  • Financial Control: Partner with accounts payable to ensure timely receipt of goods and payment of vendor invoices within accounting periods to ensure timely release of financials.
  • Decision Making: Follow established Management Guidelines, policies, and procedures to accomplish transparent, financial control of decision-making.
  • Stress Management and Teamwork: The ability to evaluate, analyze, and synthesize information to make decisions regarding appropriate course of action in vendor management and PO life cycle. The ability to handle stress and work well with others are essential functions of this position.
  • Attendance and Flexibility: Due to our obligation to provide continuous, reliable electric service to our customers, the ability to maintain regular and punctual attendance and the ability to work outside your regularly scheduled office hours when necessary is an essential function of the job.
Minimum Qualifications
  • Education: High School Diploma or equivalent.
  • Experience: Buyer I - 1-2 years relevant experience, Buyer II - 2-3 years relevant experience, Buyer III - 4+ years relevant experience.
Additional Information
  • Communication and Influencing Skills: Effective communication and influencing skills, both written and oral, with the ability to share information and ideas clearly and concisely with a range of audiences.
  • Database Development/Management: Proficient in database development/management.
  • Education and Experience: Bachelor's Degree in Business Administration, Engineering, Project Management, Supply Chain, or similar related field or equivalent combination of education and experience preferred.
Benefits
  • Defined Benefit Pension Plan: 100% Company Funded Defined Benefit Pension Plan.
  • 401(k) Plan: 401(k) with 3% Dollar-for-Dollar Company Match.
  • Health, Dental, and Vision Insurance: Health, Dental, and Vision Insurance.
  • Paid Holidays: 9 Paid holidays.
  • Floating Holidays: 2 Floating holidays.
  • Educational Assistance: Educational assistance.
  • Paid Time Off Accrual: Paid time off accrual.
  • Short-term Disability: Short-term disability.
  • Long-term Disability: Long-term disability.
  • Employee Assistance Program: Free & confidential Employee Assistance Program.