Procurement and Logistic Specialist

4 months ago

Little Rock, United States CARTI Full time
Description

The Procurement and Logistics Specialist will ensure the safe, efficient, and cost-effective receipt, delivery, and storage of incoming materials, supplies, and equipment. Individuals occupying this position must remain vigilant and pay close attention to detail to identify any variances between what has been ordered and what has physically arrived on-site and communicate any discrepancies to the appropriate vendor. The Procurement and Logistics Specialist is also responsible for timely distribution of necessary materials and/or mail to and from any/all internal departments at all CARTI locations. They also must maintain diligent record keeping practices and provide engaged support to CARTI team members who require assistance.

SPECIFIC JOB DUTIES AND RESPONSIBILITIES:
  1. Collaborates with procurement staff to list expected deliveries.
  2. Receives shipments and sign paperwork upon receipt.
  3. Unloads packages from incoming trucks.
  4. Inspects contents to ensure they are undamaged.
  5. Verifies packages according to order and invoices (quantity, quality, price etc.).
  6. Contacts supplier or shipper if a mistake is identified.
  7. Assumes responsibility for returning unsatisfactory shipments or receiving replacements.
  8. Labels deliveries and allocates them to their designated place.
  9. Ensures packing slips are signed for satisfactory deliveries.
  10. Maintains accurate records and assists in inventory control.
  11. Transports supplies, materials, and equipment from clinic to other locations and within clinics including laboratory specimens, medical records/charts, x-rays, bank deposits, payroll, mail, office supplies and other errands as directed.
  12. Picks up, sorts, and distributes items to/from assigned locations.
  13. Operates and monitors vehicles, equipment, and accessories; records purchase of gas, oil, and other needed items; notifies supervisor of repairs and replacements needed.
  14. Responsible for daily pickup of mail from the USPS P.O. Box for all CARTI and CARTI Foundation mailboxes as well as receipt of all incoming daily mail received from the USPS carrier.
  15. Responsible for accurately sorting and delivering all mail and inter-office correspondence to pre-established location within defined time frames, either a box in mail room or directly to the department.
  16. Responsible for collecting all outgoing mail and inter-office correspondence once per day from pre-established location within defined time frames; either in mail room or directly from the department.
  17. Responsible for proper postage on outgoing mail and daily delivery to the post office. This includes proper expense allocation based on required postage.
  18. Responsible for managing postage machine, supplies, postage fund refills & postage contract, as well as all USPS, FedEx and UPS postage and shipping supplies, including procurement of additional supplies as needed.
OTHER JOB REQUIREMENTS: Other duties as needed.

SUPERVISORY RESPONSIBILITY: No

EDUCATION, CERTIFICATION, LICENSURE, REGISTRATION:
  1. High School diploma or GED.
EXPERIENCE, KNOWLEDGE, SKILLS, and ABILITIES:
  1. 2 years of practical experience in supply chain management, including sourcing, procurement, and logistics. Preferred
REASONING ABILITY:
  1. Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists.
  2. Ability to interpret a variety of instructions furnished in written, oral, or schedule form.
INTERPERSONAL SKILLS:
  1. Must interact and communicate both verbally and in written form.
  2. Must interact and exchange information regarding patients with physicians and other departmental personnel, and outside agencies on a frequent basis while respecting the confidentiality of patient information.
PHYSICAL DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
  1. While performing the duties of this job, the employee is regularly required to talk or listen.
  2. The employee regularly is required to stand, walk, sit, use hand to finger, handle or feel objects, tools, or controls; and reach with hands and arms.
  3. Specific vision abilities required by this job include close vision and the ability to adjust focus.
  4. Employee is required to regularly lift objects greater than 50 lbs.


WORK ENVIRONMENT:

The work environment described here is representative of those an employee encounters while performing the essential functions of this job.

This position involves potential exposure to infectious diseases. Team members are offered appropriate vaccinations and safety training.

COMMENTS:

This description is intended to describe the essential job functions, the general supplemental functions, and the essential requirements for the performance of the job. It is not an exhaustive list of all duties, responsibilities, and requirements of a person so classified. Other functions may be assigned, and management retains the right to add or change the duties at any time. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions of the job.

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