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Talent Acquisition Coordinator

2 months ago

Philadelphia, United States Five Below Full time

At Five Below our growth is a result of the people who embrace our purpose: We know life is way better when you are free to Let Go & Have Fun in an amazing experience, filled with unlimited possibilities, priced so low, you can always say yes to the newest, coolest stuff Just ask any of our over 17,000 associates who work at Five Below and they'll tell you there's no other place like it. It all starts with our purpose and then, The Five Below Way, which is our values and behaviors that each and every associate believes in.

It's all about culture at Five Below, making this a place that can inspire you as much as you inspire us with big ideas, super energy, passion, and the ability to make the workplace a WOWplace

This position is located in Philadelphia and is hybrid with 3 days in office.

POSITION SUMMARY

As the Talent Acquisition Coordinator, you will be an ambassador of our recruiting process, ensuring a candidate experience that truly embodies the Five Below Way. This role supports the Talent Acquisition team providing a high level of customer service, administrative support, and project coordination throughout the recruiting process.

RESPONSIBILITIES

Support the Recruiters in Coordination of All Recruiting Activities

  • Assist recruiters in managing the entire recruitment lifecycle, from initial candidate outreach to final offer.
  • Schedule and confirm interviews, coordinating with both candidates and interview panel members to ensure availability and preparedness.
  • Serve as the primary point of contact for candidates throughout the recruitment process, addressing inquiries, providing updates, and ensuring a positive candidate experience.
Coordinate All Candidate Travel and Expense Reimbursement
  • Arrange travel logistics for candidates, including booking flights, hotel accommodations, and ground transportation as needed.
  • Ensure that all travel arrangements are made in accordance with company policies and candidate preferences.
  • Process travel expense reimbursements, collecting receipts, and documentation from candidates and submitting them for approval and payment.
  • Communicate travel itineraries and reimbursement procedures clearly to candidates, providing assistance and troubleshooting any issues that arise.
Serve as the Host for All Onsite Interview Candidates
  • Create detailed interview agendas, outlining the schedule, interviewers, and locations for each stage of the interview process.
  • Greet candidates upon arrival, providing a warm welcome and an overview of the day's activities.
  • Conduct office tours, highlighting key areas and amenities, and introducing candidates to team members and stakeholders.
  • Escort candidates between interviews, ensuring they remain on schedule and have a positive experience throughout their visit.
Oversee New Hire Process Including Pre-Hire Tasks and Orientation
  • Manage the end-to-end onboarding process for new employees, ensuring a smooth transition from offer acceptance to their first day.
  • Track new hire tasks, verifying all necessary documents are completed.
  • Schedule and facilitate orientation sessions, introducing new hires to company policies, procedures, and culture.
  • Coordinate with IT and facilities teams to ensure new employees have the necessary equipment, system access, and workspace setup prior to their start date.
  • Develop and maintain a standard list of items to be included in the new hire welcome packages, ensuring they reflect the company's brand and culture.
  • Conduct initial welcome meetings, providing an overview of the company's mission, vision, and values, and answering any immediate questions new hires may have.
  • Regularly review the new hire landing page to ensure all information is current and accurate, including company policies, team structures, and contact information.
Manage Temporary Employee Orientation and Tracking
  • Ensure temporary employees receive appropriate orientation and training, integrating them into the team and company culture.
  • Track temporary employee assignments, maintaining records of start and end dates and any extensions or changes in assignment.
Support Other Recruiting-Related Administrative Tasks as Necessary
  • Assist with the creation and posting of job advertisements on various job boards and company career pages.
  • Coordinate and participate in career fairs, networking events, and other recruitment activities, representing the company and engaging with potential candidates.
  • Provide general administrative support to the recruiting team, including handling correspondence, scheduling meetings, and organizing files and documents.
QUALIFICATIONS
  • Bachelor's degree
  • 2+ years of experience supporting a recruiting team, coordinating projects, or administrative experience in a fast-paced, dynamic customer-focused environment
  • Strong attention to detail and organization skills
  • Familiarity with scheduling across multiple time zones
  • Comfortable communicating with all levels of the organization
  • Capable of working in a client-focused environment
  • Experience with MS Word, Excel and Power Point
  • Strong oral and written communication skills


If you like wild growth and working with happy, enthusiastic over-achievers, you'll enjoy your career with us

Five Below is an Equal Opportunity Employer.

Position Type:
Hourly
BE AWARE OF FRAUD Please be aware of potentially fraudulent job postings or suspicious recruiter activity by persons that are posing as a Five Below recruiters. Please confirm that the person you are working with has an @fivebelow.com email address. Additionally, Five Below does NOT request financial information or payments from candidates at any point during the hiring process. If you suspect fraudulent activity, please visit Five Below's Careers Site at www.fivebelow.com/info/careers to verify the posting.