Executive Assistant to CEO

4 weeks ago

Medford, United States Suffolk Credit Union Full time
Job DescriptionJob Description

About Us: At Suffolk Credit Union, we are more than just a financial institution - we are a community. We treat people with dignity and respect, uphold transparency, and strive to say yes whenever possible. By rejecting unnecessary fees and focusing on member satisfaction, we are redefining what it means to be a financial institution.

Why Join Us?

  • Comprehensive health, dental, and vision plans, including disability and specialized insurances.
  • Generous 401(k) with employer matching, tuition reimbursement, and paid time off, including holidays, sick leave, and birthdays.
  • Employee wellness and assistance programs, along with support for work-life balance.
  • Flexible spending account designed to support your lifestyle needs.
  • Discounts on loan rates, financial services, and opportunities to participate in community charity events.
  • Holiday luncheons, themed parties, and other employee engagement activities.

If you are a proactive, detail-oriented professional who thrives in a dynamic environment, we invite you to apply for this crucial role.

Role Overview: We are seeking a seasoned and organized Executive Assistant to support the CEO and Board of Directors. The ideal candidate will have extensive experience supporting multiple senior executives and excel in a fast-paced environment with exceptional multitasking and prioritization skills. Key responsibilities include taking detailed notes and minutes, preparing presentations, managing web applications, and handling DocuSign or similar tools. The candidate must possess the ability to anticipate and proactively address the needs of the executives, ensuring smooth and efficient operations.

Key Responsibilities:

  • Provide high-level administrative support to the CEO and Board members.
  • Manage and maintain executives' schedules, including appointments, meetings, and travel arrangements.
  • Organize and coordinate board and executive meetings, including preparing agendas and drafting minutes.
  • Organize and coordinate offsite meetings and events.
  • Serve as the primary point of contact between the CEO, Board, and internal/external stakeholders.
  • Prepare and edit presentations, reports, and other documents for executive meetings.
  • Utilize tools like DocuSign for document management and approvals.
  • Assist in managing and coordinating special projects and initiatives led by the CEO and Board.
  • Maintain confidential files and records, ensuring data security and accessibility.
  • Coordinate complex travel arrangements and logistics for events and conferences.
  • Build and maintain strong relationships with key stakeholders, clients, and partners.

Essential Qualifications:

Qualified candidates will have a high school diploma or equivalency certification. Ten (10)+ years of experience providing administrative support to executive leadership. At least five years or more of experience managing projects, writing reports, and preparing presentations required.

  • Strong note-taking and minute-preparation capabilities.
  • Proficiency in presentation software and web applications.
  • Experience with DocuSign or similar document management tools.
  • Excellent organizational and multitasking abilities.
  • Ability to anticipate and address the needs of executives effectively.

Apply today and embark on a rewarding career and start empowering your possible

Suffolk Credit Union provides equal employment opportunities to all applicants and prohibits discrimination of any type on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex or gender (including pregnancy, childbirth and pregnancy-related conditions), gender identity or expression (including transgender status), sexual orientation, marital status, military service and veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state or local laws.

The compensation range provided is in compliance with state specific laws. Factors that may be used to determine your actual rate of pay include your specific skills, years of experience, and other qualifications.



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