Executive Assistant to Executive Vice President of UC TFC

1 month ago

New York, United States Cayuga Centers Full time
Job DescriptionJob Description

Cayuga Centers is hiring immediately for Executive Assistant to Executive Vice President of UC-TFC

Earn $65,000 annually

Location: New York, New York

About Cayuga Centers

Cayuga Centers is an accredited non-profit, human services agency dedicated to family support and preservation, trauma-informed care, and serving vulnerable populations with the most unique needs. Founded in 1852 in Auburn, NY, we have a long history of delivering high-quality and innovative services to individuals, children, youth and families. We have 22 locations across 8 states and serve over 10,000 individuals and families annually. Join us

At Cayuga Centers, we embrace Diversity, Equity, Inclusion, and Belonging (DEIB). We do this by taking a firm stance against hatred, inequality, bias, and injustice. We do this by providing our staff with the training, coaching, and resources necessary to grow and serve with cultural humility, acceptance, and understanding. We are responsive to the diverse needs of those we serve and staff, and are committed to ensuring that everyone feels respected, valued, and a sense of belonging.

About the Program and Position:

Our Transitional Foster Care Program for Unaccompanied Children (UC) overseen by the Office of Refugee Resettlement (ORR), ensures the well-being and safety of unaccompanied children (ages 0-17) who cross the US Southern border without an adult. Unlike traditional congregate care settings, our approach involves placing unaccompanied children in foster homes while diligently searching for and assessing potential sponsors identified in the US. During their stay with us, we provide medical care, case management, engaging life skills classes, and essential mental health services.

While maintaining a positive and collaborative attitude, provide administrative support to the departments reporting to the Executive Vice President of UC TFC. Responsibilities include gathering and tracking data and compiling reports, conducting research, preparing meeting agendas and minutes, maintaining files, and issuing correspondence. The position requires involvement with sensitive information, necessitating considerable use of tact, diplomacy, discretion and judgment.

How you get to use your skills…

  • Provide administrative support to the Executive Vice President of UC TFC

  • Project a professional, friendly and helpful presence

  • Handle incoming and outgoing communications on behalf of the Executive Vice President, including emails and phone calls

  • Coordinate and manage events, including conferences, program functions, and other events/needs for the Executive Vice President

  • Coordinate with staff members and departments as needed

  • Provide clerical support using Microsoft Office and Google Workspace

  • Assist with organizational and clerical duties as assigned

  • Utilize a variety of sources to conduct research for various projects

  • Prepare meeting agendas and minutes

  • Ability to proactively address issues and find effective solutions

  • Ability to prioritize and multitask effective in a fast paced environment

  • Some travel required

  • Provide personal assistance

  • Audit UC Files

  • Be knowledgeable of ORR Policy and Procedures

  • Write/edit policy and procedures

Schedule:

  • Regular hours entail 9:00am - 5:00pm, Monday - Friday

  • Must be flexible to meet program needs

  • Exempt position



  • Bachelor's degree preferred. Associates degree required.

  • Experience working in a busy human services office- strongly preferred

  • Strong communication and organizational skills and ability to handle numerous tasks - required

  • Strong skills in Microsoft Office including Word, Excel, PowerPoint, and Gmail applications

  • Knowledge of clerical and office procedures

  • Ability to handle confidential material in a responsible manner

  • Ability to work effectively in a team context

  • Demonstrated ability to perform duties with minimal supervision and to exercise greater judgment

  • NYS Driver's License required

  • Bilingual speaking - English/Spanish required

  • Ability to travel to other agency locations

Physical Requirements:

  • Word processing: Including responding to e-mails, composing letters, completing computerized documentation, transcribing minutes for meetings, etc.: This involves sitting at a computer for a minimum of 5 hours and could be up to 7 hours a day depending on program needs

  • Lifting of Agency file books - weighing approximately 6-8 lbs. each - 5 inch binders

  • Completing paperwork -Such as copying and stapling

  • Answering phones, processing mail, filing, lifting packages

  • Walking up/down stairs



Benefits:

  • 120 hours of Vacation

  • 10 Holidays, 3 Personal Days, Medical Appointment Time

  • Medical, dental, and vision insurance

  • Pet and Legal insurance

  • Employee Assistance Program

  • FSA, Transit, and Parking savings accounts

  • Supplemental life insurance, critical illness, enhanced short-term disability benefits

  • 401(k) match up to 6%

  • Corporate Discounts Program

  • Sick Leave Pool

  • Identity Protection

As a full time benefits position, staff is eligible to enroll in medical, dental, vision, FSA, supplemental life insurance, critical illness, enhanced short-term disability, and 401(k) benefits.

We maintain a drug-free workplace and perform pre-employment drug testing.

  • Executive Assistant to Executive Vice President of UC TFC

    23 hours ago

    New York, New York, United States Cayuga Centers Full time

    Job SummaryCayuga Centers is seeking a highly skilled and detail-oriented Executive Assistant to provide administrative support to the Executive Vice President of UC TFC. This is a full-time benefits position that requires a strong ability to multitask, prioritize, and maintain confidentiality.Key ResponsibilitiesProvide administrative support to the...

  • Senior Executive Support Specialist

    1 week ago

    New York, New York, United States Cayuga Centers Full time

    Position Overview:The role of the Administrative Coordinator for Executive Leadership is crucial in providing comprehensive support to the Executive Vice President of UC TFC. This position is designed for individuals who thrive in a dynamic environment and possess strong organizational skills.About Cayuga Centers:Cayuga Centers is a distinguished non-profit...

  • Administrative Support Specialist for Executive Leadership

    20 hours ago

    New York, New York, United States Cayuga Centers Full time

    Job SummaryCayuga Centers is seeking a highly skilled and detail-oriented Executive Assistant to provide administrative support to the Executive Vice President of UC TFC. This is a full-time benefits position that requires a strong ability to multitask, prioritize, and maintain confidentiality.Key ResponsibilitiesProvide administrative support to the...

  • Administrative Coordinator for Executive Leadership

    5 days ago

    New York, New York, United States Cayuga Centers Full time

    Position OverviewCayuga Centers is seeking an Administrative Coordinator to support the Executive Vice President of UC-TFC.Annual Compensation: $65,000About Cayuga Centers:Cayuga Centers is a recognized non-profit organization committed to providing essential services in family support, trauma-informed care, and assistance to vulnerable populations....

  • Administrative Coordinator for Executive Leadership

    1 week ago

    New York, New York, United States Cayuga Centers Full time

    Position Overview:The role of the Administrative Coordinator for Executive Leadership is pivotal in providing comprehensive support to the Executive Vice President of UC TFC. This position is designed for a proactive individual who thrives in a dynamic environment and is committed to facilitating the operational efficiency of our team.Key...

  • Vice President of Technology

    1 week ago

    New York, New York, United States Keller Executive Search Full time

    Keller Executive Search is in search of a seasoned and visionary Vice President of Technology to become a vital part of our organization. In this pivotal role, you will be instrumental in defining and executing our technological direction to foster business advancement and innovation.Key Responsibilities:Formulate and execute the organization's technological...

  • Vice President of Technology

    4 days ago

    New York, New York, United States Keller Executive Search Full time

    Job OverviewKeller Executive Search is on the lookout for a seasoned and strategic Vice President of Technology to enhance our leadership team. In this pivotal role, you will be instrumental in defining and executing our technological vision to foster business expansion and innovation.Key Responsibilities:Formulate and execute the organization's technology...

  • Vice President of Technology

    1 week ago

    New York, New York, United States Keller Executive Search Full time

    Keller Executive Search is in search of a seasoned and strategic Vice President of Technology to become an integral part of our organization. In this pivotal role, you will be instrumental in defining and executing our technological vision to foster business advancement and innovation.Key Responsibilities:Formulate and execute the organization's...

  • Vice President of Technology

    1 week ago

    New York County, New York, United States Keller Executive Search Full time

    Keller Executive Search is on the lookout for a seasoned and strategic Vice President of Technology to become a vital part of our organization.Key Responsibilities:Formulate and execute the organization's technological vision and strategic roadmap.Oversee and manage all facets of technology, encompassing infrastructure, systems, software development, data...

  • Executive Assistant

    1 month ago

    New York, United States Alger Full time

    DescriptionJob Title: Executive AssistantLocation: New York City Reports to: Executive Vice President/Portfolio ManagerJob Description: The Executive Assistant (EA) will provide high quality professional and personal administrative support to the Executive Vice President/Portfolio Manager. The EA to the Executive Vice President/Portfolio Manager will have...

  • Executive Vice President of Investment Banking

    1 day ago

    New York, New York, United States FE International LTD Full time

    About the RoleFE International LTD is seeking an experienced Executive Vice President of Investment Banking to join our team. As a key member of our investment banking division, you will be responsible for originating and executing new transactions for our clients, utilizing our broad array of strategic and financial advisory services.Key...

  • Vice President of Productivity Solutions

    1 week ago

    New York, New York, United States Hispanic Technology Executive Council Full time

    Position Overview:The Vice President of Productivity Solutions plays a pivotal role within the Hispanic Technology Executive Council's productivity initiatives.This position is essential for enhancing engagement, empowerment, and innovation, enabling the organization to remain competitive amidst continuous technological, behavioral, and societal...

  • Executive Vice President of Laboratory Operations

    1 week ago

    New York, New York, United States New York Blood Center Full time

    Executive Vice President - Laboratory OperationsJob OverviewAt New York Blood Center, we are dedicated to excellence in the field of blood services, combining innovative practices with exceptional customer support, pioneering research, and extensive program development. We invite you to join our mission of enhancing community health and expanding our...

  • Sales Executive

    24 hours ago

    New York, New York, United States IST Management Full time

    About IST ManagementIST Management is a leading business process outsourcing company with over 26 years of experience in providing a range of services to litigation and corporate clients. Our team of experts offers e-Discovery services, including processing, hosting, court reporting, forensics, and analysis, as well as managed document review and managed...

  • Senior Credit Executive

    4 days ago

    New York, New York, United States HSBC Full time

    Position Overview: Vice President of Senior Credit ManagementAt HSBC, our mission is to unlock a world of possibilities through our distinctive insights and expertise, fostering a better environment for our clients, employees, stakeholders, communities, and the planet.As the Vice President of Senior Credit Management, your responsibilities will...

  • Executive Vice President/Director

    21 hours ago

    New York, New York, United States HSBC Full time

    Job SummaryHSBC is seeking an experienced Executive Vice President/Director to lead major Mergers & Acquisitions (M&A) and capital markets transactions for the firm's top private equity relationships.Key ResponsibilitiesExecute private equity transactions for M&A and capital markets event fee business.Research private and public company targets for...

  • Executive Vice President of Medical Operations

    4 days ago

    New York, New York, United States Maimonides Medical Center Full time

    Executive Vice President of Medical OperationsEXCEPTIONAL CAREER OPPORTUNITY.AT BROOKLYN'S PREMIER HEALTHCARE ORGANIZATION.MAIMONIDES: RECOGNIZED AMONG THE TOP TEN IN THE U.S. FOR CLINICAL OUTCOMES.Maimonides Health stands as Brooklyn's largest healthcare provider, catering to over 250,000 patients annually through its three hospitals, 1,800 medical...

  • Executive Vice President, Venue Operations

    1 day ago

    New York, New York, United States Legends Full time

    About the RoleThe Executive Vice President, Venue Operations will lead the execution of an efficient, effective, and profitable venue operation under the leadership and direction of the Regional Vice President, Legends Hospitality.Key ResponsibilitiesDevelop, implement, and enforce corporate standards with regards to guest experience, operations, talent...

  • VICE PRESIDENT OF SALES

    3 months ago

    New York, United States Executive Profiles Inc. Full time

    Vice President of Sales for Womens Contemporary Brand in New York City! Summer Fridays We are a fashion contemporary Womens brand based in New York City, and we are looking for a Vice President of Sales to lead our sales efforts and help us expand our business. You will be responsible for managing key accounts, developing new business opportunities, and...

  • Vice President of Operations

    1 week ago

    New York, New York, United States ACCUR Recruiting Services | Executive Search for Consumer Industries Full time

    Position Title: Vice President of Operations (Distributor of Fine Beverages)Location: New York CitySector: Importer and Distributor of Fine BeveragesMarket Focus: Primarily the NYC metropolitan areaDistribution Channel: WholesaleReports To: Company OwnersTeam Leadership: Approximately 40 direct and indirect reportsWork Authorization: Valid US work...