Executive Assistant

1 month ago

New York, United States Alger Full time
Description

Job Title: Executive Assistant

Location: New York City

Reports to: Executive Vice President/Portfolio Manager

Job Description:

The Executive Assistant (EA) will provide high quality professional and personal administrative support to the Executive Vice President/Portfolio Manager. The EA to the Executive Vice President/Portfolio Manager will have varied responsibilities in this multi-faceted position.

Key Accountabilities:
  • Ensures that all materials going out from the Executive Vice President/Portfolio Manager's office are accurate, professional, timely and reflect positively on the Executive Vice President/Portfolio Manager and the organization
  • Actions taken ensure that the Executive Vice President/Portfolio Manager can function efficiently and effectively in performing his role for the organization
  • Anticipates Executive Vice President/Portfolio Manager's needs and provides answers, solutions, and options to ensure those needs are met
  • Responds to changes with an appropriate sense of urgency and professionalism
  • Anyone who interacts with the Executive Vice President/Portfolio Manager's office (e.g. Board Members, Staff, and Other Stakeholders) feels confident in the answers or next steps provided and that their needs are met
  • Communications are highly professional and the highest level of confidentiality is maintained at all times
Duties & Responsibilities:

Communication:
  • Answer phones professionally, ensuring that prospects and clients feel valued, and have a positive image of the organization
  • Ensure timely, accurate response to email, phone, and other inquiries
  • Record all messages and voicemails received for Executive Vice President/Portfolio Manager's office and email messages to Executive Vice President/Portfolio Manager
  • Coordination of proper and regular communication with members of senior management
Travel:
  • Make travel arrangements aligned with needs and desires of Executive Vice President/Portfolio Manager. Arrangements are to be accurate, cost effective and any related details are to be attended to
  • Maintain availability to Executive Vice President/Portfolio Manager while he is traveling for research issues and making appropriate modifications in a timely manner. Will email Executive Vice President/Portfolio Manager's personal and business e-mails and/or call with revised information for Executive Vice President/Portfolio Manager
  • Prepare day-to-day, hour-to-hour, itinerary for Executive Vice President/Portfolio Manager while traveling complete with relevant information, bios, contact information, etc. as applicable
  • Schedule travel (hotels, car service) for Board members as required
  • Call and confirm appointments the day before travel takes place
Scheduling:
  • Maintain Executive Vice President/Portfolio Manager's calendar including scheduling all appointments, meetings, events, media interactions, etc. (both business and personal as required)
  • EA will be cognizant of Executive Vice President/Portfolio Manager's needs as well as maintain a strategic perspective when establishing schedules
  • Coordinate with the Board of Directors and Shareholders on meeting facilitation
  • Schedule and organize regular meetings with entire investment team. Record meetings and ensure proper follow-up from relevant analysts
  • Ensure that regular one-on-one meetings are occurring with individual members of the investment team
Organizing:
  • Maintain filing system that ensures files are accurate and information can be retrieved quickly and easily
  • Maintain an organized office for the Executive Vice President/Portfolio Manager ensuring he has all the necessary materials on hand and when traveling or attending meetings
  • Organize and coordinate routine management reporting from all areas of the Firm, ensuring that information is delivered in a timely manner
Other:
  • Prepare materials, proposals, presentations, etc. in PowerPoint, Word, Excel, etc. from rough notes and edits. Ensure accuracy and relevant creative integrity is in line with company or client image and needs
  • Organize project work assigned to analysts and ensure that assignment progress meetings are scheduled
  • Organize and supply relevant internal and external research materials for Executive Vice President/Portfolio Manager
  • Perform ad hoc functions to support the success of the Executive Vice President/Portfolio Manager and company
Qualifications:
  • 5+ years' experience with assisting a high-level senior executive in Equity Asset Management or Hedge Fund is a must
  • Undergraduate degree or an equivalent combination of training and experience, Advance degree preferred
  • Grade Point Average (GPA) of 3.0 or above in a 4.0 scale

Compensation: Base salary anticipated to be $100-130k, plus discretionary bonus and outstanding benefits

Working at Alger:

Alger is an entrepreneurial, privately owned firm that encourages and empowers its employees to be intellectually curious and continually improve. We seek individuals who can think independently yet work collaboratively, are motivated to be best in class, challenge the norm and have fun while doing it. Alger values its employees and rewards them accordingly.

Alger provides ample training (see below) to employees and encourages employees to grow in their roles. This culture of continuous improvement is reflected by the fact that many Alger employees have worked at the firm for 10, 15+ years.

We offer a comprehensive personal wellness program that provides resources to help you take charge of your physical well-being, encourage a healthy lifestyle and better manage health care costs. Alger also provides its employees with numerous ways to save and invest, including a comprehensive 401(k) with a generous employer match, financial planning tools, automatic investing plans and more. Underlying our financial wellness program is a strong educational platform.

We're focused on helping employees more easily manage their work and personal lives. Our life management programs include paid time off, sick leave, paid medical leave, paid parental leave, health club membership reimbursement program and helpful employee assistance programs.

To learn more about Alger, our philosophy and some of the people that drive our investment success please visit our Profiles in Success page HERE.

Alger is proud to be an E-Verify & Equal Opportunity Employer. It is Alger's policy to provide equal employment opportunity to all employees and applicants for employment. No qualified applicant or employee of Alger shall be discriminated against in employment on the basis of race, national origin, ancestry, religion, gender (including gender identity and gender expression), mental or physical disability, age, sex, sexual orientation, genetic information, military or veteran status, or any other status protected by law ("Protected Characteristic"). This Policy applies to all terms, conditions, and privileges of employment, including but not limited to, hiring, compensation, benefits, promotion, and termination.

Note: This job description should not be construed to imply that these requirements are the exclusive standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as may be required. The employer has the right to revise this job description at any time. This job description is not to be construed as a contract for employment.

Website: www.alger.com

Fred Alger & Company, LLC is an Equal Opportunity Employer.

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