![Beach Front Property Management, Inc.](https://media.trabajo.org/img/noimg.jpg)
Office Manager
1 month ago
At Beach Front, our core values are the key to our success. We are comprised of individuals who are passionate about property management, enjoy a fast-paced, grow or die environment, wants to make the team excel, communicates with radical transparency, and ensures the customer comes first, always.
The Office Manager is responsible for day-to-day organization and operation of the corporate office. The office manager is a main point of contact for employees and Beach Front’s clients. As Beach Front is a growing company, it is imperative that the Office Manager is constantly looking for ways to improve current systems and processes, is willing to create and implement change.
Position Type: Full-Time, Non-exempt
Location: Corporate Office – Long Beach, CA
Workdays: Monday to Friday, 8:00 AM to 5:00 PM
Hourly rate: $67,000 to $73,000 annually
Essential Functions of this position include but are not limited to:
- Supervise reception and administrative staff including hiring, reviewing and terminating
- Track and maintain property insurance, ensure there is no lapse in coverage for Beach Front on every property (COLI)
- Organize and direct new property and client onboarding including drafting and sending property management agreements; Ensure property onboarding is completed by team members
- Vendor management for corporate office including research/quoting, negotiate and sign contracts, corporate purchase orders and invoice approval
- Facilities management by ensuring all aspects of the corporate office building is functioning properly including rentable spaces
- Maintain inventory standards and ensure office is equipped with proper supplies
- Main point of contact for any operational and technical questions from corporate office staff
- Purchase, distribute, and maintain permanent listing of all furniture, fixtures and computer equipment, including laptops, keyboards, monitors, desk phones, and mobile devices
- Implement new policies and procedures with approval from Leadership Team
- Work closely with Human Resources and Executive Team to cascade procedures and ensure office policies are followed by all
- Promote a positive work environment by planning and executing team activities, otherwise known as the “Fun Committee”
- Oversee and maintain office calendar bookings
- Oversee and approve all purchases for corporate office
- Hold meetings and trainings as needed
The skills and qualifications of this position include but are not limited to the following:
- Proficient in Office 365 and SharePoint
- Operations, Facilities, and Employee Management experience
- Ability to stay organized in a fast-paced, changing environment
- Excellent written and verbal communication skills
- Ability to make decisions and problem solve
- Time management and ability to multitask and prioritize work
Travel Requirements: Approximately 25% of travel for this position requires you to have reliable transportation.
Beach Front Property Management, Inc. complies with applicable Federal civil rights laws and does not discriminate on the basis of race, color, national origin, age, disability, or sex. Beach Front Property Management, Inc. does not exclude people or treat them differently because of race, color, national origin, age, disability, or sex.
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