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Office Coordinator and Reception Specialist

2 months ago

Long Beach, California, United States PERCEPTUAL DEVELOPMENT CORPORATION Full time
Job Overview

We are in search of a meticulous and organized full-time Office Coordinator and Reception Specialist to manage a multi-line telephone system, coordinate appointments, assist clients, and maintain accurate records. This role involves creating and updating documents using Microsoft Excel, Word, and Outlook, alongside filing, data entry, and providing support to various departments on a daily basis. The Office Coordinator will collaborate closely with the Office Manager on various projects and tasks.

Key Responsibilities
  • Manage a multi-line phone system effectively.
  • Demonstrate exceptional phone etiquette, ensuring timely and professional communication.
  • Efficiently schedule appointments for multiple executives.
  • Exhibit strong attention to detail and organizational skills.
  • Communicate clearly and effectively, both verbally and in writing.
  • Handle multiple tasks efficiently, prioritizing responsibilities while maintaining a smooth operation of the front office.
  • Perform filing, database updates, and other necessary tasks to support team members.
  • Assist the Office Manager with daily filing, reporting, and new project initiatives.
Qualifications
  • High school diploma or equivalent.
  • Minimum of 3 years of relevant experience.
  • Clear diction and strong verbal communication skills.
  • Proficient in Microsoft Office Suite (Outlook, Excel, Word).