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Administrative Assistant

2 months ago

Maitland, United States Larson Design Group Full time
Job DescriptionJob Description

About Us

Larson Design Group (LDG) is an award-winning, employee-owned Architecture, Engineering, and Consulting Firm. Guided by our core values, we’re expanding our team, opening new offices, and adding new offerings to provide responsive, innovative solutions to clients nationwide.   

Being 100% employee-owned directly impacts our culture: it drives our decision-making, motivates our teams, increases our productivity, improves retention, and contributes to the future success of our company. Our culture is one where we work hard for our clients and for each other – and we have fun collaborating, sharing experience and expertise, and learning along the way. We’re passionate about delivering exceptional quality, elevating client relationships, enriching the careers and lives of our employee owners, and enhancing the communities where we live and serve.     

At LDG, we strive to create an organization where people want to work. We offer a flexible work environment, paid training for required licensures, competitive benefits, bonus plans, and a company-funded Employee Stock Ownership Plan (ESOP) while supporting your professional and personal growth.    

Your Opportunity + Impact

The Administrative Assistant supports staff members, departments, and divisions by maintaining workflow, improving efficiency and production, creating reports and documents, and managing travel and multiple schedules. The Administrative Assistant can be utilized for billable work.

Key Responsibilities

  • Assists Operational and CST staff with schedules, travel, and productivity. 
  • Proofreads draft correspondences and reports and provides final review for overall integrity of company standards.
  • Assists Operational staff with proposals, business planning, client interactions, and routine operational tasks.
  • Assists with printing and preparing drawings for signatures, as needed. 
  • Prepares meeting minutes as needed; updates licenses and client contact information. 
  • Maintains department/division inventory to include ordering equipment.
  • Assists Managers with updating project management data base and reporting tools 
  • Assists with office and department events and day-to-day operations.

Education and Experience

  • Education: Associate or Bachelor’s Degree in Business or related field preferred.
  • Experience: Zero (0) to five (5) years’ experience. Preferred experience with an A/E/S firm.

Preferred Qualifications

  • Strong knowledge with Microsoft office products.
  • Must possess the ability to work both independently and as part of a team, multitask, and have flexible schedule to meet deadlines.
  • Strong interpersonal skills, ability to interact professionally with clients, vendors, and other external sources in a professional manner is preferred.

EEO Statement

Larson Design Group, Inc. is an Affirmative Action and Equal Opportunity Employer (EEO) that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This policy applies to all employment practices within our organization.

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