![ZERO IMPACT ENERGY](https://media.trabajo.org/img/noimg.jpg)
Office Admin
4 weeks ago
- 401(k)
- Competitive salary
- Health insurance
- Paid time off
As the Office Administrator, you will play a vital role in ensuring the smooth operation of the office by providing administrative support, managing office resources, and facilitating communication between internal and external stakeholders. Your organizational skills, attention to detail, and ability to multitask will contribute to the efficiency and productivity of the office environment.
JOB RESPONSIBILITIES:
- Assist HR support inclusive of new hire orientation, account creation, etc.
- Building Management, HVAC, Plumbing, Repairs, Finding and managing various contractors needed for the operation of company HQ
- Assist in Scheduling, organizing, and managing general executive and director workload inclusive of helping with transportation, flights, accommodations, and services
- Stocking all major supplies in the building inclusive of toiletries, kitchen supplies, cleaning supplies, etc
- Organizing and spearheading filling and document management initiatives for the various groups in the organization, implementing office organization in the HQ.
- Overseeing the work of all operations employees to ensure they work productively and meet deadlines and company standards
- Answering telephone calls and emails from customers and clients and directing them to relevant staff
- Monitoring office supplies and ordering new stationery, furniture, appliances, and electronics as required including employee PCs and equipment.
- Interviewing and training new office employees and organizing their daily workload.
- Organizing maintenance companies to keep the office clean and safe and ensure its appliances are in good working order
- Reporting office progress to senior management and working with them to improve office operations and procedures
- Additional duties as assigned
QUALIFICATIONS:
- High school diploma or equivalent; associate's or bachelor's degree preferred.
- Proven experience in an administrative role, office management, or related field.
- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office equipment.
- Excellent communication skills, both verbal and written, with the ability to interact professionally with individuals at all levels.
- Strong organizational skills with the ability to prioritize tasks, manage time effectively, and meet deadlines.
- Attention to detail and accuracy in data entry, record-keeping, and document management.
- Ability to maintain confidentiality and handle sensitive information with discretion.
- Adaptability and flexibility to work in a fast-paced environment and handle multiple tasks simultaneously.
Education and Experience:
- Proficient in engaging effectively with individuals at all levels, including C-level executives.
- Experience working with Shartsheets is preferred
- Knowledge of construction processes, safety regulations, and building codes.
- Process-oriented; with experience in developing a process to keep track of multiple projects at one time. From scheduling meetings to capturing the next steps and efficiency improvements, all the way to the time of delivery/completion
- Experience multitasking, and working in a fast-paced, demanding environment
- Excellent spelling, grammar, and editing skills required
- Excellent communication (verbal and written) and interpersonal skills required
- Ability to perform well independently as well as part of a team
- Ability to develop strong relationships with all levels of employees
Physical Requirements:
- Stand, walk, sit, talk, hear, type, and write.
- Reach with hands and arms, bend, stand on a stool, or climb, and use fingers and hands to feel objects, tools, or controls.
- Use standard office equipment such as computers, smartphones, printers, photocopiers, etc.
- Prolonged periods of sitting at a desk and working on a computer.
- Lift files and open desk drawers and filing cabinets.
Note: This job description is intended to provide a general overview of the position. It is not an exhaustive list of all responsibilities, duties, and skills required.
AAP/EEO Statement:
Zero Impact Solutions is proud to be an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, or protected veteran status or any other characteristic protected by federal, state, or local law, and will not be discriminated against on the basis of disability.
Job Type: Non-Exempt Hourly
Pay: $23.00 - $27.00
The above represents the expected range for this job requisition. Ultimately, in determining your pay, we'll consider your experience and other job-related factors.
8-hour shift Mondays Fridays
Ability to commute/relocate:
Costa Mesa, CA 92626: Reliably commute or planning to relocate before starting work (Required)
Work Location: In-person (office) no hybrid or remote work.
-
HR Executive Admin Assistant
4 weeks ago
Mesa, United States OFFICE KEEPERS LLC Full timeJob DescriptionJob DescriptionAt Office Keepers, we help people do what they love. We don’t just say that, we mean it and we do it every day. And often times, working at Office Keepers is much like running a small business. There will be busy days and incredible challenges, but the reward will be contributing to something that is larger than yourself. We...
-
Sales Admin
2 months ago
Costa Mesa, United States Zero Impact Solutions Full timeJob DescriptionJob DescriptionCompany Description: We are an end-to-end Renewable Energy provider, offering products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Micro-grids, Energy storage, Hydroponic farming and Rain Water/Grey Water collection systems. We have been experiencing tremendous growth in all these...
-
Sales Admin
2 months ago
Costa Mesa, United States Zero Impact Solutions Full timeJob DescriptionJob DescriptionBenefits:401(k)Health insurancePaid time offCompany Description:We are an end-to-end Renewable Energy provider, offering products to commercial and enterprise clients in EV Charging solutions, Fleet Electrification, Solar Micro-grids, Energy storage, Hydroponic farming and Rain Water/Grey Water collection systems. We have been...
-
Office Coordinator/Office Admin
4 weeks ago
Mesa, United States Cogent Infotech Corporation Full timeJob DescriptionJob DescriptionThe Processing Specialist, in our Headquarters, is responsible for handling tolls & violations for rental & fleet clients, completing payments through online platforms, and researching for missing details in a high-volume processing environment.This position will require strong attention to detail, a high level of quality and...
-
Medical Assistant
3 weeks ago
Costa Mesa, United States Pain Management Full time $18 - $22Job DescriptionJob DescriptionWe are seeking a full time Medical Assistant to join to our team! Excellent experience for pre-med / pre-health. This is a single specialty clinic so you will be working with only one physician and not a large medical group.Responsibilities:Checking patients in/out, rooming patientsDocumentation of basic information...
-
HVAC Service Dispatcher and Office Admin
2 months ago
Mesa, United States Commercial and Residential HVAC Service and Construction Company Full timeJob DescriptionJob DescriptionWe are a leading provider of HVAC services in Phoenix/The Valley. With a commitment to excellence and customer satisfaction, we specialize in residential and commercial HVAC installations, repairs, and maintenance.We are seeking a highly organized and proactive individual to join our team as an HVAC Service Dispatch and Office...
-
Front Desk Receptionist
3 months ago
Costa Mesa, United States Protect-US Private Security Full timeJob DescriptionJob DescriptionDescriptionProtect-US Private Security is looking for a Front Desk Receptionist to join our company! We are looking for a friendly and organized individual to join our team as a Front Desk Receptionist / Office Admin. The successful candidate will be responsible for providing exceptional customer service and administrative...
-
Inside Sales
3 months ago
Costa Mesa, United States Nippon Steel & Sumikin Bussan Americas, Inc. Full timeJob DescriptionJob DescriptionPosition SummaryInterface with customers, suppliers, transportation companies, importers, customs agents, etc., for the purposes of performing billing, collections, documentation, distributing, inventory control, A/P and A/R procedures, and other support tasks related to the international business of selling (as applicable)...
-
HR Executive Assistant
3 weeks ago
Mesa, United States OFFICE KEEPERS LLC Full time $60,000 - $65,000Job DescriptionJob DescriptionAt Office Keepers, we help people do what they love. We don’t just say that, we mean it and we do it every day. And often times, working at Office Keepers is much like running a small business. There will be busy days and incredible challenges, but the reward will be contributing to something that is larger than yourself. We...
-
Customer Service representative
3 months ago
Costa Mesa, United States DataTicket, Inc Full timeJob DescriptionJob DescriptionWork with Data Ticket, Inc. Customer Service!Role: Customer Call Center Representative -Job Type: Full Time: Day hours from Monday to Friday.Location: Irvine, CA 92614Start date: Immediate/Actively HiringCitation Processing Center is a team of individuals committed to enhancing the revenue of the customers it serves. We are...
-
System Admin
1 month ago
Mesa, United States MetroSys Inc Full timeJob Summary: We are seeking a skilled and proactive System Administrator to join our dynamic IT team. The ideal candidate will be responsible for managing and maintaining our IT infrastructure, ensuring the seamless operation of our systems, and providing support to end-users. The System Administrator will play a crucial role in maintaining the integrity,...
-
System Admin
1 week ago
Mesa, United States MetroSys Inc Full timeJob Summary: We are seeking a skilled and proactive System Administrator to join our dynamic IT team. The ideal candidate will be responsible for managing and maintaining our IT infrastructure, ensuring the seamless operation of our systems, and providing support to end-users. The System Administrator will play a crucial role in maintaining the integrity,...
-
System Admin
3 months ago
Mesa, United States MetroSys Full timeJob DescriptionJob DescriptionJob Summary:We are seeking a skilled and proactive System Administrator to join our dynamic IT team. The ideal candidate will be responsible for managing and maintaining our IT infrastructure, ensuring the seamless operation of our systems, and providing support to end-users. The System Administrator will play a crucial role in...
-
Customer Service/Administration
7 days ago
Mesa, United States Top Talent Consulting Full timeAbout the job Customer Service/Administration Headline: Customer Service & Admin Superstar - Keep Our Real Estate Team Organized and Thriving! Mark Brower PropertiesMesa, AZSummary: Mark Brower Properties, a leading property management company in Mesa, AZ, is seeking an organized and enthusiastic Office Admin to become the heart of our operations. If you...
-
Customer Service/Administrative Assistant
9 hours ago
Mesa, United States Top Talent Consulting Full timeAbout the job Customer Service/Administrative Assistant Customer Service & Admin Superstar - Keep Our Real Estate Team Organized and Thriving! Mark Brower PropertiesMesa, AZSummary: Mark Brower Properties, a leading property management company in Mesa, AZ, is seeking an organized and enthusiastic Office Admin to become the heart of our operations. If you...
-
Admin Assistant
3 months ago
Mesa, United States A1 Roofing Solutions Full timeJob DescriptionJob DescriptionSalary: $15-$18.50 per hrA1 Roofing Inc is a leading roofing company based in Mesa, Arizona. We specialize in providing top-quality roofing solutions for residential and commercial properties in the Mesa area and surrounding communities. With a strong commitment to excellence, customer satisfaction, and superior artisanship, we...
-
Radiology Reporting Manager
1 day ago
Mesa, United States PHNX Market Admin 201 Full timeJob DescriptionJob DescriptionResponsibilitiesArtificial Intelligence; Advanced Technology; The very best in patient care. With decades of expertise, we are Radiology Forward. With dynamic cross-training and advancement opportunities in a team-focused environment, the core of our success is its people with the commitment to a better healthcare experience....
-
IT Executive Assistant
3 weeks ago
Mesa, United States The Maxis Group Full timeVoted one of the BEST companies to work for in Arizona!The responsibilities of this role include:Administrative point of contact for Service Delivery teamProvide clear and prompt communication with clients, vendors, and team membersEnsure that provisioning tasks are submitted and worked on correctly within the agreed SOAsLiaise with suppliers/vendors and...
-
IT Executive Assistant
3 weeks ago
Mesa, United States The Maxis Group Full timeVoted one of the BEST companies to work for in Arizona!The responsibilities of this role include:Administrative point of contact for Service Delivery teamProvide clear and prompt communication with clients, vendors, and team membersEnsure that provisioning tasks are submitted and worked on correctly within the agreed SOAsLiaise with suppliers/vendors and...
-
Administrative Coordinator for Events
1 week ago
Mesa, Arizona, United States Rocky Mountain Restoration Full timeAbout Rocky Mountain RestorationAt Rocky Mountain Restoration, we are dedicated to assisting individuals in distress and strive to create enthusiastic supporters with every project we undertake. Our mission involves helping clients recover from emergencies such as flooding and water damage.Our dedicated team is committed to restoring the lives of our...