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Executive & Office Assistant

1 month ago

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Job DescriptionJob DescriptionSalary: Based on experience

POSITION: Executive & Office Assistant

Status: Exempt. Full-time.

Salary: Based on experience

Reports to: Chief Executive Officer


MISSION:

Rainbow Village is a faith-based nonprofit that transforms the lives of families experiencing homelessness by providing help, hope, housing, and healing in order to instill initiative, self-development, and accountability that will foster meaningful growth in the lives of all who encounter Rainbow Village.

 

JOB RESPONSIBILITIES:

This is your opportunity to do more than just have a job. Your congenial personality, compassion, and hard work will support the mission of the organization and help ensure families experiencing homelessness have the support they need. We are looking for someone who is capable of multi-tasking and comfortable with each day being just a little different than the last. The ideal candidate will be dynamic, high-energy, organized, and able to support cross-functional coordination in a fast-paced environment. Must possess good judgement. Must be available during regular business hours (9a.m.– 5p.m., Monday through Friday) and on occasion/as needed to provide support and assistance to the staff on occasional weekends/evenings.


ADMINISTRATIVE DUTIES:

  • Serve as receptionist to answer phones and greet guests.
  • Provide excellent customer service to homeless individuals, donors, volunteers, and staff.
  • Handle details of a highly confidential and critical nature.
  • Collect and compile sensitive and confidential information and/or statistics and prepare reports.
  • May assist in the facilitation of the staffing process with hiring manager and applicants to include posting positions, reviewing applications, scheduling interviews, preparing job offers, and assisting with onboarding/offboarding.
  • Order supplies.
  • Coordinate with vendors, as needed.


MINIMUM QUALIFICATIONS:

  • Knowledge of general office and administrative process
  • Organizational skills and attention to detail required
  • Intermediate to Advanced skills using Microsoft Office (Word, Excel, and Outlook) required
  • Experience using and creating Google Docs, Forms, and Sheets a plus
  • Capable of handling sensitive information and maintaining confidentiality
  • The ability to identify efficient and effective systems that will foster structure and organize communication amongst staff and program partners at all levels.
  • The ability to perform daily responsibilities to achieve excepted outcomes and performance measures with minimal supervision.
  • A good sense of humor and flexibility will be helpful.







Rainbow Village is an equal opportunity employer and does not discriminate based on sex, race, ethnicity, age, religion, social class, disability, or sexual orientation.