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Executive Office Administrator

3 months ago

Springfield, United States Richardson Manufacturing Company Full time
Job DescriptionJob DescriptionExecutive Office AdministratorSUMMARY

The Executive Office Administrator provides high-level administrative support for the Executive Management Staff, such as preparing correspondence, coordinating company events and projects, providing assistance with accounting functions, arranging conference calls, making travel arrangements, answering telephones, greeting clients and visitors, making appointments, running errands, data entry, and filing.

ESSENTIAL DUTIES AND RESPONSIBILITIES
  • Prepare customer quotes and update Plex System.
  • Prepare monthly expense reports.
  • Provide assistance with daily accounting functions:
    • Customer Billing
    • Bank Reconciliation
    • Accounts Payables/Receivables
  • Serve as a back-up for processing payroll.
  • Open, sort, and distribute incoming correspondence, including faxes and email.
  • Answer executive phone lines; make referrals, take messages, and direct incoming calls appropriately.
  • Greet visitors and provide information within scope of knowledge and refer to appropriate RMC personnel.
  • Make travel arrangements for executives, employees, and employee candidates.
  • Manage and maintain executive's schedules.
  • Organize annual company events.
  • Prepare, proof read, and edit correspondence for executive staff using Microsoft Software applications.
  • Maintains files; search files and record information as directed.
  • Prepare agendas and make arrangements for company meetings.
  • Maintain inventory of office and kitchen supplies.
  • Organize and make necessary arrangements for tradeshows.
  • Attend and work the company both at tradeshows.
  • Process monthly shipping and job performance reports
OTHER RESPONSIBILITIES
  • Other duties as assigned
  • Travel will be required at times to attend company meetings, trade shows, and to run errands; reliable transportation is needed.
  • Make coffee and wash dishes in the executive office area