Executive Assistant

3 weeks ago

Washington, Washington, D.C., United States MEDSTAR HEALTH Full time

General Summary of Position

Job Description
Provides executive level administrative support to the VP of Clinical Services/CNO and Senior Director of Nursing Practice and Operations.

Summary of Duties

  • Maintains calendar and appointment schedules.
  • Performs administrative duties, prepares correspondence through dictation, composes written material, including emails, letters and memos, proofreads material with proficiency in Microsoft Office.
  • Handles, screens and prioritizes all telephone calls and correspondence directed to the supervisor. Lists, dates, and catalogs incoming and outgoing mail. Aids and direction to callers, visitors and staff as required.
  • Manages travel expenses including recording of expenses, receipt preparation and submitting for approval.
  • Organizes, schedules, and confirms meetings. Prepares agenda items. Reserves conference rooms and equipment selects and orders refreshments/meals and composes meeting notices and correspondence. Ensures timely distribution of correspondence.
  • Maintains and updates policy/procedure manuals.
  • Prepares payment vouchers for goods and services received by the department.
  • Purchases and maintains supplies and inventory for the department. Coordinate's repair and/or replacement of broken equipment.
  • Maintains files and assures that confidential activities are handled discreetly, and classified information is safeguarded.

Minimum Qualifications

  • Associate's degree Required or one to three years formal training in Secretarial Science.
  • 3-4 years Progressively more responsible job-related experience providing support to a C-suite executive.
  • Excellent verbal and written communication skills.
  • Strong time management and organizational skills.
  • Proficiency in Microsoft Office Suite.

This position has a hiring range of $51, $95,742

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